Pathways Program

Description

• Utilize appropriate strategies and problem‑solving tools to make decisions regarding planning, utilization of funds, delivering services and evaluation of services provided.
• In areas of responsibility, negotiate and write contracts for approval of Director.
• Manage the bid process, consisting of: developing and distributing bid offerings, conducting bid, quote and proposal openings, coordinating and leading the tabulation and evaluation of bids, quotes and proposals.
• Develop or assist in developing specifications to assure customer quality and satisfaction, and maintain files of approved standards and specifications in areas of responsibility.
• Develop and maintain catalogs of equipment and supplies and assist in the determination of countywide needs for specific categories of materials and services.
• Maintain a library for use in rating purchase orders and bids and in preparing specifications.
• Assist district personnel in effectively accomplishing on‑line ordering.
• Assure proper communication with district personnel and suppliers regarding placement of orders and resolving discrepancies with existing orders.
• Respond to inquiries and concerns in a timely manner.
• Attend training sessions, conferences and workshops to keep abreast of current practices, programs and legal issues.
• Stay informed and disseminate information about current research, trends and best practices in areas of responsibility.
• Keep supervisor informed of potential problems or unusual events.
• Provide assistance in the development of annual goals and objectives for the department.
• Mentor Purchasing personnel as assigned, as well as, supervise assigned personnel, conduct annual performance appraisals, and make recommendations for appropriate employment actions.
• Prepare or oversee the preparation of all required reports and maintain all appropriate records.
• Demonstrate initiative in identifying potential problems or opportunities for improvement and take appropriate actions.
• Review and approve the preparation of purchase orders and store‑room requisitions related to categories of materials and services.
• Assure the satisfactory receipt of materials or services through supervision of expediting, follow‑up and delivery of materials and services.
• Supervise the documentation of evidence needed for accounting purposes.
• Provide on‑line purchase order approvals.
• Meet with suppliers to obtain updated information, discuss current problems and future releases, and visit sites as required.
• Assist with the ongoing implementation and improvement of purchasing software systems.
• Evaluate products for use within the District.
• Perform other tasks consistent with the goals and objectives of this position.

• Skill in the application of modern purchasing techniques and demonstrated ability to plan, organize and prioritize activities.
• Knowledge of and ability to apply appropriate State Statutes and School Board rules and local policies regarding purchasing practices.
• Knowledge of the information and materials relative to sources of supply.
• Knowledge of the needs of the school system in the specific categories of materials and services Ability to establish and maintain successful working relationships with employees, departments and vendors.
• Ability to plan, organize and prioritize activities and to take initiative to manage projects with minimal supervision.
• Ability to analyze, interpret and use data in decision making.
• Ability to exercise sound judgment in making decisions in accordance with prescribed policies.
• Computer literate in the Microsoft Office Suite and mainframe based Purchasing software.
• Ability to be flexible and conduct business under stressful conditions.
• Ability to communicate effectively both orally and in writing, to compose correspondence and prepare reports in an articulate manner.
• Understand and practice the proper handling of sensitive information.
• Knowledge of clerical procedures related to the purchasing function.

• 1. Bachelor’s degree from an accredited educational institution.
• 2. Certified Professional Public Buyer (C.P.P.B.) certification or equivalent preferred.
• 3. Minimum of five (5) years of successful experience on a buyer level.
• 4. Comparable amount of training and experience may be substituted for the minimum qualifications.

PHYSICAL REQUIREMENTS:

Light Work:
Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.