Purchasing Manager

Department/

Location:

Finance/Purchasing

Exempt

None

Essential:
This position is an Essential classification and will require employee to report to duty after a hurricane or emergency.

This position normally works a regular weekday daytime shift.

Purchasing Division Staff

Finance Director. Considerable opportunity for the use of independent initiative and judgement in work methods and procedures.

Manage full procurement cycle for complex, capital development projects and special public works projects and programs, as well as the overall Purchasing Division. Performs advanced specialized work which includes formal and informal contracting for a wide variety of equipment, commodities, goods and services, professional services and construction. Is responsible for the activities of the Central Warehouse.

• Performs a wide variety of buying activity to ensure expedient, effective, and timely acquisition of all services and projects in accordance with local, state, and federal law.
• Guides client departments through all phases of the procurement process.
• Handle City’s procurement to include special public works procurement and major capital development projects as assigned by City Administrator and/or executive staff.
• Participates in short-and long-range strategic planning for Capital Improvement, special public works and related projects.
• Manages solicitation and contracting activities for a wide range of goods and services for multiple departments.
• Ensures smooth and efficient flow of work from the requisition and scope of work/services development to contract award.
• Advises and assists clients in specification and scope of work/services development. Writes specifications and procurement documents.
• Evaluates submitted bids or proposals to determine if they meet technical specifications or scope of work of the request.
• Reviews all solicitation documents and provides guidance and a concise plan of action addressing the procurement matters contained within the solicitation.
• To assess, recommend, develop and implement policies, processes, training and professional development growth programs following best practices and industry standard for procurement professionals.
• Evaluates appropriateness of selected purchasing methods and recommends adjustments based on best practices, industry standards and an understanding of user department needs.
• May advise Mayor, City Administrator and departmental staff regarding the process to seek City Council approval for associated contracts.
• Reviews solicitation documents and related contract and addenda documents to ensure all appropriate documents are included in Council agenda items and that documents are complete and accurate.
• May make presentations to clients, City Council, or at public forums.
• Manages the City's bid protest procedures; interacts with user departments and legal office; interprets protest data and applies applicable rules and regulations pertaining to resolution of protests.
• Ability to read and comprehend lengthy and complex contracts or descriptions of programs and write competitive solicitations or justifications for non-competitive purchases in a compelling and concise manner.
• Knowledge and understanding of regulatory compliance necessary to successfully perform job responsibilities. Interprets and applies Federal and State procurement laws, rulings and regulations.
• Excellent verbal and written communication skills and interpersonal skills in order to interact professionally and effectively with City staff and management at all levels, elected officials, vendors, the general public, and other stakeholders.
• Able to explain complex technical contracting and buying concepts to a non-technical audience.
• Provide professional, administrative, and technical direction and management for the central purchasing and stores functions, operations, and activities of the City.
• Provide annual warehouse inventory reports.
• Establish quality control checks to ensure conformance with acceptable budgetary procedures and other…