Grants Administrator

Work Location

9000 Town Center Parkway, Lakewood Ranch, Florida 34202

Monday - Friday, 8:00 am - 5:00 pm

$65,118.41 - $84,653.94

This classification performs professional duties related to grant administration and post-award duties for project management, grant performance tracking and reporting, and monitoring for grant compliance.

Indoor/office situation; high noise environment while performing certain responsibilities. Lifting equipment up to 25 lbs. alone; up to 50 lbs. with assistance.

These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.

Responsible for advanced professional work tracking, reviewing, and coordinating federal and state grant programs. Work at a high-performance level with minimum supervision and exercise a high degree of independent judgement in resolving problems.

Maintains an on-going database or other organized system of all relevant grant information, as well as permanent files for grants.

Serves as Manatee County’s staff point of contact on matters related to the County’s grant program. Tracks and reports on the County’s grants to include, but not limited to, projected completion timelines, fiscal expenditures, and final evaluation of each project or activity.

Monitors grant compliance, tracks departmental grants and deliverables, provides training to transit staff to ensure compliance with federal and state grant requirements; evaluates and monitors performance and compliance of grant contracts; and informs the Transit Division Manager and Public Works Director of emergency compliance issues, potential or assumed risk and resolution to mitigate risk.

Participates in all grant monitoring and audits; tracks outcomes; and follows up to ensure that monitoring and audit issues are addressed and resolved per the requirements of each funding agency.

Manages the existing department grants meeting reporting requirements; prepares annual reports and prepares and processes several reports for state and federal grants.

Develops the foundation to support efforts to obtain funding, monitoring projects when necessary, providing technical assistance, ensuring compliance with agreements, and assisting Public Works transit divisions with implementation when necessary.

Develops recommendations for future grant funding based upon program review and analysis.

Tracks financial information regarding the budgets of active grants.

Ensures compliance per local, state, and federal compliance.

Prepares and submits reports on projects and reimbursement status.

Enters the data and finances into relevant grant portals.

Responsible for coordinating with appropriate staff all reporting requirements, responsibilities, and timeline for delivery of required reports.

Aids grant‑funded project managers, and senior management in compiling, maintaining, and analyzing of grants and project performance and in the development of corrective measures as required.

Independently conducts grant analyses to assist staff and project managers.

Responsible for submitting agreements and reports according to funder timelines.

Prepares necessary information to support grant revisions, amendments, and closeouts.

Researches and identifies potential problem areas, conducts appropriate analysis, and recommends potential solutions.

Hold regular meetings with staff to review progress on contracted deliverables, spending, successes, and challenges, and to collaborate on strategies to mitigate barriers.

Along with the grant project team, ensures full compliance of all their assigned grants with grantor, and, local, state, and, federal requirements, which is enforced through the Grant Supervisor.

Meets grant contract requirements by preparing or facilitating accomplishment of program activities.

Enter information into databases to generate adequate grant and project reports for executive management.