Grants Management Administrator

Date Posted
:
Thursday, April 23, 2026

Department
:
Finance

Compensation
: $29.20 - $49.64/hr DOQ

Hours
:
Full-time

Deadline
:
Open until filled

To Apply Online Please Click The Following Link
: https://cityofbra

Department/Location
:
Finance/Public Works & Utilities

FLSA Status
:
Exempt

Classification
:
Essential:
This position may require the employee to report for duty before, during, and after a hurricane or emergency.

Schedule
:
This position normally works a regular weekday daytime shift and may require work hours beyond a normal schedule, evenings, weekends and holidays and/or immediate response to emergency conditions.

Supervision Exercised
:
None; may provide technical guidance to staff and departments

Supervision Received
:
Finance Director and/or City Administration.

Performs advanced professional work involving the administration of municipal grants and other external funding sources throughout the full grant lifecycle, including pre-award coordination, post-award grant management, reimbursement requests, compliance monitoring, financial tracking, reporting, and closeout. Serves as a central resource to City departments on grant requirements and compliance for local, state, and federal grant programs, including FEMA and other disaster recovery funding.

• Administers assigned grants from award through closeout, including award setup, implementation, monitoring, reporting, reimbursement, amendments, and final closeout documentation.
• Coordinates with department staff, Finance, Purchasing, Engineering, Construction, consultants, contractors, and funding agencies to ensure timely submission of reports, deliverables, invoices, procurement records, and supporting documentation.
• Tracks grant budgets, expenditures, reimbursements, match requirements, encumbrances, balances, and project schedules.
• Prepares, reviews, and submits reimbursement requests, progress reports, financial reports, performance reports, closeout packages, and related grant documentation.
• Maintains complete, organized, and audit‑ready grant files and databases in accordance with local, state, and federal record‑retention requirements.
• Monitors compliance with grant agreements and applicable requirements, including procurement standards, contract provisions, allowable costs, reporting deadlines, and documentation requirements.
• Reviews procurement, contract, and payment documentation for consistency with grant requirements and identifies missing or non‑compliant items for correction.
• Research grant requirements, analyzes award terms and conditions, identifies compliance risks, and recommends corrective actions.
• Participates in grant monitoring visits, desk reviews, audits, and funding agency follow‑up activities; tracks findings and ensures timely resolution.
• Establishes working relationships with the City’s grant services vendors to ensure continued activity in securing and managing grant and grant activities.
• Assists departments with grant application development as assigned, including review of scopes, budgets, match requirements, schedules, and compliance obligations.
• Provides technical assistance and training to City staff regarding grant requirements, allowable costs, procurement standards, reporting expectations, and record retention.
• Supports administration of state and federal infrastructure, utility, transportation, public works, resiliency, housing, and emergency management grants, including FEMA Public Assistance, hazard mitigation, and other disaster‑related funding.
• Participates in emergency or disaster response and recovery activities as required, including damage documentation, cost recovery, and coordination of FEMA or other disaster assistance submissions.
• Assists in developing internal controls, standard procedures, and reporting systems for new and existing grants.
• Assists with special projects, strategic initiatives, and cross‑departmental assignments related to externally funded programs, capital improvements, resiliency efforts, and disaster recovery activities.
• Prepares summaries, dashboards, and status updates for management and performs related work as assigned.
• Perform…