Leave Manager

Position Summary

The Leave Manager will have a strong background in Leave of Absence/Disability and Health & Welfare programs within a large, fast‑paced organization. Additionally, the candidate will have the talent to approach challenging issues with creativity and enthusiasm.

• Strong understanding of FMLA, Workers Compensation, Disability Programs, and State specific leave programs. Manages the administration of the Leave of Absence and Disability program for our client worksite associates
• Determines associate eligibility for leave and designates appropriate leave status
• Requests and obtains completed certification and recertification forms
• Provides required notices designating leave as FMLA, notifying associates of the status of group benefit coverage their other rights and other obligations
• Coordinates communication between associates and managers during the leave
• Coordinates the return‑to‑work process for leaves of absence
• Administers other types of disability‑related leave including leave requested as a Reasonable Accommodation under the ADA
• Monitors trends related to inquiries from associates and evaluates alternatives and solutions
• Identifies necessary changes in business processes and recommends modification to improve delivery of benefit programs
• Acts as a liaison between associates and managers to educate on benefit policies and procedures
• Maintains leave databases and performs other tasks to ensure the accuracy of all leaves and FMLA
• Maintains up‑to‑date working knowledge of relevant laws, including FMLA, ADA, Workers' Compensation, HIPAA, and other privacy laws.
• Other assignments and special projects as assigned

• Minimum of 2 years of leave administration, benefits administration, or related experience, or an equivalent combination of education and experience
• Strong analytical and problem‑solving skills with the ability to interpret policies, regulations, and complex employee situations
• Advanced proficiency in Microsoft Excel and the ability to quickly learn and adapt to new HRIS and benefits administration systems
• Excellent verbal and written communication skills, with the ability to clearly explain leave policies and procedures to employees and clients
• Strong interpersonal and customer relationship skills, with a commitment to delivering exceptional service
• Experience working in a high‑volume environment where payroll or benefits are processed daily is strongly preferred
• Highly organized with the ability to manage multiple leave cases and competing priorities simultaneously
• Proficient in Microsoft Office applications, including Word and Excel
• Effective time management skills with the ability to meet deadlines and maintain accuracy
• Exceptional attention to detail and commitment to compliance and documentation standards
• Ability to collaborate effectively within a team environment while also working independently when needed
• Able to maintain confidential information

• Bachelor's degree or equivalent combination of education and experience
• Five years of proven experience in Human Resources with demonstrated experience dealing with confidential information, complex recordkeeping and file management
• Experience administering FMLA and other leave programs required
• Knowledge of DOL, ADA, ERISA, and applicable IRS regulations related to health and welfare plans
• Experience working with human resources information systems (HRIS)
• Experience working in a fast paced environment

CoAdvantage is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, national origin, ancestry, citizenship status, age, sex (including pregnancy, childbirth, breast feeding and pregnancy‑related medical conditions), gender, gender identity or expression, sexual orientation, marital status, uniform service member and veteran status, disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.