Office Manager

Benefits:

• Health insurance
• Paid time off
• Parental leave

We’re hiring an experienced Office Manager to run day‑to‑day operations for a licensed residential group home in Bradenton, FL. This role anchors HR, accounting, and compliance in a fast‑paced environment serving youth in care. If you’re steady under pressure, detail‑driven, and mission‑minded, we’d love to meet you.

• HR & People Ops: Full employee lifecycle (recruiting, onboarding, files, benefits, leaves, employee relations). Maintain complete personnel files (certifications, trainings, background screenings) and track shift schedules to meet staff‑to‑youth ratio requirements.
• Compliance & Licensing Support: Prepare for inspections; maintain policy manuals, training rosters, and critical incident and medication/health log coordination with program leadership. Ensure documentation meets Florida and agency standards.
• Payroll & Timekeeping: Administer timecards and payroll (ADP Workforce Now or similar); audit hours, differentials, and premiums.
• Accounting (Quick Books): A/P, A/R, bank/credit card reconciliations, expense controls, vendor onboarding/COIs, petty cash, resident allowance tracking, month‑end close support, and basic financial reports.
• Operations: Front office workflow, calendars, records retention, purchasing/inventory, vehicle/transport logs, vendor management, and SOP creation/improvement.
• Stakeholder Coordination: Liaise with case managers, schools, healthcare providers, and transportation as needed while protecting confidentiality (HIPAA/FERPA where applicable).

• 10+ years progressive office management in a high‑pace setting.
• Strong HR background; confident with employee files, onboarding, and policy administration.
• Advanced Quick Books skills (A/P, A/R, reconciliations, reporting) and solid accounting fundamentals.
• Payroll experience (ADP or comparable) and strong Excel/Google Sheets.
• Impeccable organization, follow‑through, and written/verbal communication.
• High discretion with sensitive youth/staff information; calm, professional demeanor.
• Preferred: Experience in child welfare, behavioral health, social services, or other regulated environments;
  Notary; familiarity with Florida licensing/oversight agencies.

• Full‑time, on‑site in Bradenton, FL
• Competitive compensation (DOE), PTO, and benefits package