Payroll and Accounting Specialist

Job Location:

Legal Address - Brainerd, MN, Position Type:
Part-Time, Salary Range: $25.00 - $30.00

Hourly, The Payroll & Accounting Specialist is responsible for the accurate and timely processing of biweekly payroll, payroll-related tax and regulatory filings, accounts payable functions, reconciliations, and other assigned accounting responsibilities. This position reports directly to the Controller and works closely with the Director of Human Resources to ensure employee pay, deductions, benefits, timekeeping, and employment-related payroll information are processed accurately and in accordance with company policies and applicable requirements.

This position requires exceptional attention to detail, confidentiality, organization, and the ability to independently manage recurring deadlines. The Payroll & Accounting Specialist serves as an important connection between Accounting and Human Resources and is expected to identify discrepancies, research issues, maintain appropriate documentation, and escalation concerns to the appropriate department.

• Process biweekly payroll accurately and within established submission deadlines.
• Review payroll information, timecards, approved time-off, punch corrections, and other payroll inputs for completeness and accuracy.
• Prepare, manipulate, reconcile, and upload tip information and related payroll adjustments.
• Review and resolve payroll warnings, exceptions, and discrepancies prior to payroll submission.
• Process approved employee deductions, garnishments, reimbursements, and other payroll-related transactions.
• Complete post-payroll processing, reconciliations, and contribution-related activities.
• Research employee payroll discrepancies and coordinate corrections with Human Resources and/or Accounting as appropriate.
• Maintain organized payroll records and supporting documentation.
• Serve as the primary payroll processor and support documented payroll backup procedures.

• Monitor payroll tax filings and payments for accuracy and timeliness.
• Review federal, state, and local payroll tax notices and coordinate research and resolution of discrepancies.
• Assist with quarterly and annual payroll tax reconciliations and required filings.
• Coordinate and complete year-end payroll processing and reconciliation activities, including review of employee W-2 information for accuracy prior to finalization and distribution; reconcile annual taxable wages, taxes, deductions, and employer contributions to payroll records and quarterly filings; research discrepancies and coordinate corrections as necessary.
• Maintain a recurring compliance and filing calendar for assigned payroll, tax, employment, and business filings.
• Prepare or assist with unemployment, census, wage, employment, and other recurring governmental or organizational reports as assigned.
• Coordinate and prepare documentation for payroll-related audits, including workers' compensation, unemployment, payroll tax, benefit/payroll, and other wage- or payroll-based audits. Compile and reconcile payroll registers, wage reports, hours, employee classifications, and other requested documentation; research discrepancies and partner with the Controller and Human Resources as appropriate.

• Help support the review of invoices for required approvals, appropriate coding, and supporting documentation.
• Enter approved invoices into the accounts payable/accounting system and support timely payment processing.
• Assist with vendor account reconciliations and research invoice or payment discrepancies.
• Maintain organized accounts payable documentation and records.
• Assist with credit card, expense, and other assigned account reconciliations.
• Provide administrative accounting support and assist the Controller with recurring or special projects as assigned.

• Reconcile payroll benefit deductions and employer contributions to carrier invoices and payroll records.
• Review benefit invoices for discrepancies and coordinate corrections with Human Resources and/or benefit carriers as appropriate.
• Assist with HSA, FSA, retirement, and other payroll deduction or contribution reconciliations as assigned.
• Support annual benefit and payroll audits by preparing reports and supporting documentation.

• Maintain a high level of confidentiality regarding payroll, employee, financial,…