Administrative Manager

Position Objective

This is an internal only posting for current Crow Wing County employees. This position is responsible for overseeing and coordinating multiple priorities in the areas of administrative reporting, policy and procedure development, technological support, payroll, and personnel management. This position participates in setting strategy and communicating objectives to both internal and external shareholders in a variety of settings both formal and informal.

The position manages ambiguity during transitions in leadership by maintaining a consistent awareness of the details related to multiple ongoing and short-term projects that can be complex and specific to the Sheriff's Office and/or Crow Wing County as a whole. The position objectives are met through relationship management, organizational awareness, the collaboration/coordination of resources, and the knowledge/application of specialized procedure, statutes, regulation, and records related to the office.

Critical thinking, sound judgment, and the ability to make clear, solid decisions in a timely manner with little or no supervision except for periodic review are essential in this role.

Supervision:

• Maximize staff/team capability and performance through effective training, coaching and performance management.
• Ensure effective staff/team relations; create an ethical, non-discriminatory and safe environment; establish effective communication methods; identify and resolve problems, manage conflict and promote engagement and collaboration within and outside of the programmatic area.
• Manage, monitor and measure work through application of existing and/or development of new data collection and analytics systems to ensure effective resource utilization and accomplishment of performance targets.
• Evaluate resource requirements, assign and direct resources to ensure achievement of performance and productivity objectives
• Prepare performance reviews, conduct performance discussions, and provide developmental feedback and coaching to ensure effective performance.

Leadership Responsibilities:

• Interpret and ensure self and staff are in alignment with the mission, vision, values and strategic priorities of the programmatic area, department and organization; ensure compliance with department and organization policies regulations and contracts.
• Provide effective leadership within assigned programmatic area; make decisions; solve problems; develop procedures; develop records/files; conduct meetings; represent unit within and outside of the organization.

Human Resource:

• Oversees hiring for all divisions. Develops and maintains standardized communication and processes. Works directly with applicants, hiring managers, interview panels and other key staff or outside vendors throughout each hiring cycle. Makes recommendations and adjusts practices as needed to remain competitive in the recruitment and hiring of qualified applicants.
• Prepares and communicates all offers for employment based on past practice, internal equity, input from hiring manager, existence and status of applicable labor agreement and current pay matrix. Provides necessary analysis for wage increases due to internal transfers or promotions.
• Coordinates initial hire and sets orientation date for all new employees. Conducts first day orientation and ensures effective introduction to overall operation, office policies, procedures, systems, and basic reporting requirements.
• Collaborates in providing labor cost modeling, evaluating contractual impacts and requirements, recommending proposals to enhance operational effectiveness and serving as a member of the negotiating committee as assigned.

Data Practices:

• Serves as a primary resource in MN Data…