Order Entry Administrator

We are seeking a detail-oriented and organized Administrative Assistant / Order Entry Administrator to support daily office operations. This role is ideal for someone who enjoys working with data, managing paperwork, maintaining accurate records, and providing administrative support across multiple functions. The successful candidate will play an important role in ensuring orders are processed accurately, inventory records are maintained, and office activities run efficiently.

• Enter customer orders and maintain accurate records within company systems
• Review order information for accuracy and resolve discrepancies as needed
• Track and update inventory levels, reporting shortages or inconsistencies
• Prepare, organize, and maintain physical and electronic documentation
• Process basic invoicing and assist with billing-related administrative tasks
• Distribute incoming mail and coordinate outgoing shipments and correspondence
• Create, maintain, and update spreadsheets using Microsoft Excel
• Generate reports and provide administrative support to various departments
• File documentation and ensure records are organized and easily accessible
• Assist with additional clerical and office support duties as assigned

• Previous experience in administrative support, office administration, order entry, or a related role
• Strong data entry skills with excellent attention to detail
• Proficiency in Microsoft Excel and other Microsoft Office applications
• Ability to manage multiple priorities in a fast-paced environment
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Experience with inventory tracking, invoicing, or order processing preferred
• High school diploma or equivalent required

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers.

Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform…