Payroll Specialist II

About the Organization With a growing workforce of more than 600 team members, The Peabody Companies manages more than 14,650 units of residential housing. We offer property management, leasing, marketing, facility maintenance, accounting and finance, compliance, quality assurance, as well as sales and brokerage services. Our portfolio includes conventional and multi-family housing (single high-rise to scattered sites), senior communities, veteran's housing and supportive housing services.

We are a management company that truly does it all, and we continue to grow.

We put the HOME in housing.

• FISCAL responsibility to our clients;
• INTEGRITY in all aspects of our business practices;
• STABILITY for 45+ years of meeting our client's business needs;
• HUMILITY in relationships with clients, residents and employees and a commitment to always listen.

The Payroll Specialist II is responsible for the end-to-end processing of multi-state payrolls for our corporate and on-site property employees, using UKG Pro and NOVAtime.

The role requires a general understanding of payroll regulations and policies pertaining to payroll and labor laws. The strictest of confidentiality is required for this position.

• Assist Payroll Supervisor in providing resources, information and assistance to employees regarding administration of biweekly payroll and respond to general payroll inquiries.
• Process employee job, rate, and allocation changes.
• Set up timesheet profiles for new employees.
• Accurately process bi-weekly payroll for multi-site and multi-state employees using UKG Pro
• Timely funding of payroll.
• Process industry-specific compensation, including leasing commissions, performance incentives, etc.
• Ensure strict compliance with federal, state, and local labor and tax laws. Manage wage garnishments, tax levies, and child support orders in accordance with regulatory requirements.
• Understanding of gross to net payroll and tax reports, i.e. 941s, SUTA, FUTA,
• Reconciles monthly bank statements
• Process biweekly payments of 401K fund/loan payments
• Process verification of employment (VOE) requests from external sources when necessary
• Serve as the primary point of contact for employee inquiries regarding paychecks, time tracking, and tax withholding, while providing excellent internal customer service.
• Assist employees in updating their profiles through self-service and password management.
• Performs general administrative duties, including filing, responding to phone requests and completing special projects, surveys and statistical reports as needed.
• Perform other duties as may be assigned by your supervisor or other Senior Staff to facilitate effective operations of the Company.

• High school diploma or equivalent, college degree preferred.
• 3–5 years of progressive payroll processing experience, ideally within the property management industry.
• Certified Payroll Professional (CPP) / Fundamental Payroll Certification (FPC) designation a plus.
• Strong understanding of multi-state payroll laws, FLSA regulations and taxation.
• Hands on experience with UKG and NOVAtime.
• Advanced MS Excel skills, including proficiency with complex formulas.
• Solid math skills to handle routine calculations and data entry.
• Excellent written and verbal communication skills and maintains an approachable customer focused demeanor while complying with strict confidentiality and compliance standards.
• Exceptional attention to detail, strong analytical skills, and the ability to handle sensitive, confidential information with discretion.
• Ability to take initiative and be self-motivated.
• Ability to multi-task and perform within strict time limits.

Peabody…