Assistant Director of Human Resources

Location

Town Hall (1 JFK Memorial Drive)

Non-Union

ASAP

M19 - $97,812.86 - $

The Assistant Director of Human Resources plays a key leadership role within the Human Resources Department. This position is responsible for the complete employee lifecycle, including recruiting, onboarding, hiring, and leave plan administration (including FMLA). The Assistant Director also manages and oversees the duties of the HR Benefits Coordinator and Support Specialist to ensure the consistent application of personnel policies, benefits, leaves, and compliance with federal, state, and local employment regulations.

Position reports directly to the Human Resources Director and is responsible for overseeing the essential functions of the Director in his/her absence. The Assistant Human Resources Director provides supervision and, as needed, direction and training, to department personnel as it pertains to various department procedures. The Assistant Director is expected to exercise independent judgment and to work with minimal supervision.

Work is performed in an office setting under normal conditions.

• Assists the Director with labor negotiations, labor relations and contract administration.
• Provides leadership in drafting, maintaining, and interpreting personnel policies and procedures.
• Responsible for full-cycle recruitment from onboarding to offboarding. Performs the drafting and posting of job openings, advertising, scheduling interviews, screening applications, conducting reference checks, and coordinating pre-employment physical and drug screens, and conducting new hire orientation for new employees. Coordinates all new hire, termination, and personnel change communications with IT (BELD).
• Assists the Director with conducting investigations, including gathering documentation, conducting interviews, and preparing summaries.
• Manage the workers’ compensation and IOD MGL
  
  C. 41, S. 111F (IOD) claims with vendors.
• Prepare the approval and tracking of all leave plans, including Family and Medical Leave Act (FMLA) and reasonable accommodation requests (ADA).
• Oversee the approval and tracking on all unemployment claims with the Benefits Coordinator.
• Provides support and makes recommendations to managers and employees regarding employment matters, basic contract provisions, and policy application.
• Ensures personnel records and file systems are appropriately maintained and stored; oversees data entry into the HRIS MUNIS system.
• Maintain OSHA recordkeeping forms 300, 301 & 301A on an ongoing basis.
• Maintain records regarding performance appraisals including the appraisals themselves and monitor the scheduling and implementation dates of appraisal and merit increases.
• Maintain track attendance and leave usage balances.
• Maintain and monitor departmental accounts through Town’s MUNIS financial software system. Process bi-weekly departmental payroll and bi-weekly departmental vendor payments.
• Perform wage and salary surveys, benefit comparisons and other labor and employee related matters.
• Process and track drug testing for CDL drivers and other employees subject to random drug testing to ensure the Town in compliance with DOT Regulations and collective bargaining agreements. Manage the FMCSA Drug and Alcohol Clearinghouse Database.
• Calculate final buyout figures for resigning or retiring employees.
• Prepare longevity payment schedules and seniority lists.
• Support classification and compensation systems and ensures compliance with collective bargaining agreements and employment laws.
• Provide cross-functional support in benefits administration and other HR functions.
• Always maintain strict confidentiality.
• Serves as Acting HR Director in the Director's absence.
• Performs other duties as assigned.

Education, Training, and

Experience:

Bachelor's degree in Business Administration, Public Administration or Human Resources, or related area. Certification with the Society of Human Resources Management is highly desirable; four years of experience in human Resources or related fields, municipal experience desirable; or any equivalent combination of education…