Resident Services Manager - Lenox Farms

UDR is now hiring a Resident Services Manager 2 at Lenox Farms, our apartment community (338 homes) in Braintree, MA.

The Resident Services Manager focuses on the management of all aspects of customer service by creating a positive sense of community and fostering positive relationships with community residents. Position may have supervision over one direct reporting staff and will drive various administrative, asset quality, customer service, financial, vendor management and personnel processes in support of community operations. Specific intent is to manage the resident relations aspect of the business to ensure community performs at highest levels to achieve and/or exceed expectations.

Reports directly to the Community Director, Senior Community Director, District Manager or Regional Manager.

Non‑exempt status in accordance with FSLA guidelines. May supervise one associate, the Resident Service Coordinator or Resident Service Specialist.

Ensure community is ready for business and meets established physical standards daily as listed below:

• Walk community daily; open and close all “showing” units. Monitor property including office space, restrooms, amenity areas, parking lot and “show” apartments to ensure they meet UDR’s quality, cleanliness and presentation standards and proactively monitor battery upkeep of smart locks.
• Refresh community signage, write and distribute collateral as needed to support the drive for occupancy and improve community image.

Provide the best standard of quality and service through resident relations:

• Answer all resident and guest questions professionally and timely, balancing the needs of both internal and external customers. Implement strategies to improve quality of customer service.
• Proactively launch self-guided tours and/or provide guided community tours for prospects, lend assistance, and provide information pertaining to short-term rentals, corporate housing opportunities and guest suite rentals.
• Conduct move-in orientation sessions for new residents and assist with annual renewal conversations with existing residents if needed.
• Oversee the Customer Survey Program by ensuring that there is immediate follow up to residents upon the completion of each service request via an e‑mail or text notification which includes the ability to request a follow up phone conversation. Follow-up phone calls to residents to gather more information on the quality and satisfaction of service requests.
• Oversee and ensure the maintenance related matters are resolved and/or escalated to the Service Manager to be addressed immediately. If additional service is required, continue to follow up until the issue is resolved.

Complete various accounting and financial functions associated with driving and supporting community operations:

• Work closely with Business Manager to complete required financial responsibilities.
• Conduct Purchase Card (P-card) reconciliation for community.

Lead Winning Team By Professional Example, Taking Ownership And Personal Interest In Direct Reports, If Applicable To Drive Results And Team Performance

• Host daily and weekly team huddles to discuss community/resident/operations issues and concerns, provide update to team regarding policies, practices, company or team initiatives, training, and team building.
• Hire and train new staff and develop staff to maximize potential.
• Monitor staff performance to include performance and address performance problems through corrective action and dismissal. Assist direct reporting staff to address and resolve concerns or complaints involving job duties and job descriptions, performance standards, relations with coworkers, relations with supervisors and managers.
• Approve time records and requests for time off.

Complete administrative tasks associated with community operations as it relates to outside vendors, communication telecom and IT systems:

• Manage vendor keys according to UDR’s policies and procedures.
• Source new vendors as needed in order to maintain community appearance…