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Job Description & How to Apply Below
POSITION TITLE:
Office Administrator;
Full-Time, Permanent
Reports to:
Manager of Operations
POSITION SUMMARY
Victim Services of Peel is seeking an Office Administrator to provide support to our staff, programs, projects and offices while working in a fast-paced environment. The successful individual will have experience and knowledge of general office procedures, proficient computer skills, excellent organizational and analytical skills, and exceptional verbal and written communication skills.
ESSENTIAL FUNCTIONS
Office Administration
Provide and coordinate reception services and reconcile a variety of related usage reports, suggesting enhancements to the system as needed
Provide direct administrative support, prepare reports, memos, and documents and maintain agency files
Provide administrative support for monthly board, staff, and annual general meetings.
Administer VSOP’s cell phone programs
Coordinate purchasing, maintenance and inventory of supplies and office equipment
Provide program and project support as needed such as with VSOP’s OLG charitable e-gaming fundraising bingos
Triage VSOP’s Crisis line when needed
Finance
General clerical support, reconciling invoices, credit card expenses, taxi accounts, gift card stock
Reconcile and upload invoices for the Victim Quick Response + program.
Ensure outgoing cheques are properly signed, distributed and maintain related accounting files
Complete fundraising & bank deposits
Events and Communications
Coordinate and attend information, fundraising and other community events and workshops, including the annual in-house United Way Campaign
Provide event support and ensure an agency-wide calendar is maintained
Attend Charity Bingo as needed
JOB SPECIFICATIONS
EXPERIENCE AND KNOWLEDGE
3 years administrative support experience and working with the public in a professional setting
Demonstrated knowledge and use of various Microsoft software applications with a willingness to learn new software applications as required
Familiarity with the day to day flow of work and systems in a busy, high functioning non profit agency.
SKILLS AND COMPETENCIES
Ability to adhere to confidentiality, at all times, and to represent the agency with the highest degree of professionalism
Excellent interpersonal skills, including communication and conflict resolution
Able to work effectively in a team environment that values equity, diversity and inclusion
Flexibility to respond to requests and to prioritize work; time management skills and deadline oriented while working in a fast paced, crisis environment
Attention to detail; demonstrated initiative and excellent organizational skills
Bilingualism is a definite asset.
WORKING CONDITIONS
Position will work from VSOP office(s) and/remote locations (as required by the agency).
Successful completion of a Peel Regional Police detailed criminal background check and annual renewal check is required to secure and maintain employment
35-hour work week, 3-week vacation to start
Although this position does not provide direct services to clients, the successful candidate will need an ability to cope with the emotional residue of exposure to trauma stories that arise in the normal course of our work
All responsibilities are to be performed in keeping with the philosophical framework set out in the Vision, Mission and Values of VSOP
EDUCATION
Post secondary education in office administration
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