Executive Assistant

Job Overview
Reporting to the President of Sonepar Ontario and also supporting other senior managers, this role provides high-level administrative support by conducting research, preparing reports and PowerPoint presentations, handling information requests and performing administrative functions such as preparing correspondence, managing calendars, travel arrangements, arranging conference calls and scheduling meetings.

Responsibilities

Managing President's schedule and organizing meetings, appointments, conference calls, and general day-to-day activities.

Processing confidential documents and other confidential correspondence, documents, spreadsheets for senior management and other staff.

Preparing monthly expense reports for President and other Senior Management; checking to determine accuracy of submissions, including signature.

Reviewing branch sales and vendor statistics and providing a summary to President using Cognos, Power BI, Rubicon.

Basic IT support – troubleshooting or assistance that doesn’t necessarily warrant an IT work order.

Coordination of new‑hire set up including assignment of education courses on LMS, office equipment, business cards.

Management of data plans for cell phone, tablet, MiFi for division.

Management, coordination, troubleshooting of phone system for Corporate offices and branch locations.

Creating, drafting, and preparing special or one‑time reports, summaries, replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence etc., when required.

Preparing and circulating corporate, employee, and divisional announcements.

Arranging travel schedule and making reservations for selected Senior Managers.

Assisting in the coordination of special events and programs such as general meetings, Years of Service, holiday party, etc.

Other duties as assigned.

Qualifications

3–5 years of related experience.

High School Diploma required.

Post‑secondary diploma or certification in office administration an asset.

Strong Microsoft Office skills including Power BI required.

Benefits & Perks

We offer a competitive salary, plus a full set of benefits, including:

Flexible benefits program allowing you to choose from options that best fit you and your dependents’ needs. Benefit options include:
Medical, Dental, Vision, Health Spending Account & RRSP matching.

Employee Assistance Program, Tuition Reimbursement, Employee Discounts and a career path.

Regardless of your benefits program, you will receive company‑paid Life Insurance, and employee‑paid disability.

Sonepar is an equal opportunity employer and welcomes submissions from all candidates. Accommodation is available to all applicants upon request. If selected for an interview, please advise the Sonepar representative of your accommodation needs at that time. We will work with all applicants to accommodate their accessibility needs.

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