Business​/Admin Coordinator

Business/Admin Coordinator – Brampton, ON
At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments.

Your work environment
In this role, you will be part of the Central Canada Infrastructure group based in the Brampton office and have the opportunity to work on a variety of projects.

Responsibilities

Work directly with the Sr. Vice President of Infrastructure

Coordinate meetings and travel arrangements

Edit and format reports, proposals, and other technical documents

Prepare and review proposals, standing offer agreements, and draft proposal documents associated forms, submission etc.

Compose and distribute meeting notes, routine correspondence, and reports

Perform other administrative duties such as data entry, copying, collating, filing, document retrieval, scheduling coordination of meeting rooms, ordering of lunches for meetings, mailings, information gathering, word processing, transcription, document binding and document scanning

Prepare client and proposal documents as requested, including resumes/CVs specialized tabs for proposals, letters, etc.

Provide backup support for the other admin teams and divisions as necessary

Manage the full proposal lifecycle—from reviewing RFI/RFQ/RFP requests to delivering the final submission

Create, refine, and deliver high‑quality presentations

Develop and maintain support material: boilerplate content, resumes, project sheets, images, testimonials

Establish and maintain positive relationships with internal teams at all levels

Review financial results, prepare presentations

Qualifications

Minimum 3 years of proposal and administrative experience, ideally in the Engineering Consulting industry

Excellent time management and organizational skills

Excellent proficiency with MS Office (including Word, Excel, PowerPoint, Outlook, Microsoft Project, and SharePoint)

Strong English language skills in writing, editing, and proofreading

Strong attention to detail for accuracy and quality

Persistent, enthusiastic, and driven

Ability to multitask and work within tight deadlines

Experience with CRM software, especially Deltek Vantagepoint is an asset

Flexibility to work overtime
Excellent in team‑based environments to drive collective success

Compensation
The salary range for this role is between $50K - $69K. The actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location.

Workplace Equity Program
EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at   .

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