Receptionist​/Office Administrator

Zgemi Inc. is a construction management and full-service general contractor. We provide design, development, renovation, restoration, and remodeling for hospitality, residential, commercial, and institutional buildings. At Zgemi, every project step will be handled by our experienced Project Managers and construction team to ensure successful completion on budget, on time, and beyond expectations. Through a close working relationship with contractors, designers, architects, and engineers, we offer innovative solutions for projects.

We constantly strive to provide on-site performance, prioritizing safety, optimum planning, and coordination.

Job Purpose
The Receptionist / Office Administrator is the first point of contact for visitors, clients, and vendors. This role is responsible for managing front desk operations, providing administrative support to various departments, and ensuring smooth day-to-day office coordination. The ideal candidate is professional, organized, and able to handle multiple responsibilities in a fast-paced environment.

Duties & Responsibilities

Greet and assist visitors and clients

Answer, screen, and direct incoming phone calls and emails

Handle incoming and outgoing mail, deliveries, and courier services

Maintain organized digital and physical filing systems (drawings, invoices, job files, etc.)

Schedule meetings, appointments, material pickups, and deliveries

Assist with material ordering and follow-up with suppliers

Book hotel accommodations and coordinate travel arrangements when required

Open accounts with new suppliers and manage basic vendor communications

Create and maintain supplier quote comparison sheets

Update production tracking documents and internal records

Monitor and maintain office supply inventory and equipment

Ensure the front desk and office areas remain clean, organized, and presentable

Support the project team with administrative tasks as needed (e.g., printing, compiling reports)

Assist with basic data entry, time tracking, and document formatting when requested

Liaise with internal departments (e.g., production, purchasing, accounting) to ensure smooth workflow

Maintain confidentiality and professionalism when handling sensitive information

Qualifications & Skills:

Degree or diploma in Office Administration, Business, or a related field

1–3 years of experience in an administrative or receptionist role

Excellent verbal and written communication skills

Strong organizational and time management abilities

Proficient in Microsoft Office (Word, Excel, Outlook), experience with project tracking software is a plus

Comfortable handling multiple tasks and shifting priorities in a fast-paced environment

Ability to maintain confidentiality and handle sensitive information professionally

Friendly, approachable, and customer service–oriented demeanor

Strong attention to detail and follow-up

Ability to work independently and collaboratively with cross-functional teams

Job type:
Full-Time, Permanent, In person

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