Senior Event Specialist

Position Overview  The Senior Event Specialist is a key leader within Encore’s Event Design & Decor Department, responsible for independently managing and designing events from concept to execution. This includes both external client events and internal Encore-led initiatives. The role combines strategic thinking, creative vision, and operational expertise to deliver impactful event experiences that align with brand goals and elevate the attendee experience.
Senior Event Specialists lead the development of creative concepts, design execution, vendor coordination, and on-site management, while also mentoring junior staff and contributing to department growth.

Key Job Responsibilities  Project Leadership & Execution   Lead end-to-end management of assigned events, including design and execution for both Encore-produced and client events.
Translate creative briefs into high-impact, visually compelling events.
Manage timelines, budgets, and detailed workback schedules.
Act as the on-site lead for installations and live event execution, ensuring alignment with the vision and event goals.
Anticipate and resolve issues with agility and professionalism.
Event Design   Create custom design concepts, floor plans, mood boards, and visual presentations for internal Encore events and external client projects.
Design visual elements such as staging, signage, floral, furniture layouts, and thematic décor.
Ensure cohesive storytelling and brand alignment in all design aspects.
Collaborate with the internal creative team, production, and digital departments to bring designs to life.
Maintain awareness of industry trends to develop fresh, innovative design approaches.
Client & Vendor Management   Serve as the lead contact for assigned clients, offering creative direction and ongoing communication.
Source and manage vendors for décor, floral, rentals, entertainment, and more.
Oversee all procurement processes including purchase orders, quoting, and invoicing.
Cultivate strong relationships with venues and partners to enhance execution capabilities.
Team Collaboration & Mentorship   Guide and mentor Junior Event Specialists and Coordinators in both design and logistics.
Support onboarding and knowledge sharing within the department.
Collaborate closely with production, sales, and digital teams to ensure seamless delivery.
Reporting & Tools   Track and report on project performance using Polaris, Resource Manager, Smart Sheet, and Microsoft Office tools.
Support month-end reporting and department planning.
Lead inventory strategy for design elements and décor items in collaboration with warehouse teams.
Job Qualifications   A bachelor’s degree (BS/BA) in a related field is preferred but not required.
4–6 years of experience in event design, planning, or production.
Experience managing projects ranging from $60K to $250K+ is considered an asset.
Demonstrated ability to design and manage both internal and external events.
Strong visual storytelling and design sensibility.
Exceptional communication, leadership, and organizational skills.

Experience with Microsoft Office;
Polaris and Smart Sheet knowledge an asset.
Ability to manage multiple events simultaneously with creativity and precision.
Competency Group  Deliver World Class Service   Hospitality
Ownership
Do The Right Thing   Demonstrates Self-Awareness
Drive Results   Ensures Accountability
See The Big Picture   Decision Quality
Manages Complexity
Value People   Collaborates
Hourly Pay Range  $32.00 - $36.00. The compensation offered for this role is determined based on the qualifications outlined in the job posting for the specified location. Final compensation is based on a number of factors including location, travel, relevant work experience, or particular skills and expertise. In addition, some positions may be eligible for other compensation such as potential overtime, bonuses or incentives.
We use artificial intelligence (AI) tools to help screen and/or assess applications for this role. These tools analyze information you provide (for example, your résumé or answers to questions using the chat to apply feature) to support our hiring team’s review. All hiring decisions include human…