Accounts Payable Coordinator

Job Description

Accounts Payable Coordinator

Corporate Services – Corporate Finance

Status: (1) Contract Full Time – Up to 6 months

Hiring Range: $62,902 - $70,765 per annum

Work Mode: Hybrid
* see below for more details about this work mode.

Hours of Work: 35 hours per week

Who we are:

Corporate Finance is a division of Finance, committed to maximizing the value of financial planning with a fixed control on long term financial strategic viewpoints and execution for the Region of Peel.

There are six service groups within Corporate Finance:
Financial Policy and Development Financing, Accounting Services, Loss Management and Insurance Services, Financial Systems Development Support, Peel Housing Corporation Finance and Treasury Services.

What you will do in this role:

Reporting to the Supervisor, Accounts Payable, the Accounts Payable Coordinator plays an important role within the Corporate Finance team. In this role your impact will be felt as you efficiently and accurately process payments and control expenses.

• Ensuring all payment requests are properly authorized and receipt of services/goods acknowledged prior to processing the item for payment
• Ensuring HST tax is properly assessed and rebates are captured
• Ensuring all document processing adheres to Purchasing by-laws and Regional policies and procedures. Ex: expense claims, payment certificates and cheque requests
• Inputting payment documents into the People Soft Financial System
• Reconciling supplier statements to the documents on hand or details in the system
• Inputting and/or updating accounts payable vendor information in the system

What the role requires:

• High school diploma with several years in a computerized on-line accounts payable environment, or a combination of education and experience may be considered
• Thorough knowledge of all accounts payable functions, including the ability to prepare and reconcile reports.
• Additional accounting courses would be an asset.

Skills/Abilities
:

• Excellent organizational, communications and customer service skills are required in order to deal effectively with the public, vendors and internal staff
• Proficient with MS Office Suite; especially Word, Excel and Outlook
• Excellent computer keyboarding/typing skills
• Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias

Nice to have:

• Working experience in People Soft Financials
• Intermediate skills in Excel
• Minimum 2-3 years experience working in Accounts Payable Department
• Knowledge of the Region of Peel’s accounts payable procedures
• 2 years experience working in a big department setting
• Knowledge of setting up vendors and verifying banking
• 100 vendor set ups weekly, which includes verifying/ auditing HST and banking information

In this role, you’ll benefit from the flexibility of a hybrid work arrangement that prioritizes meaningful in-person connection. A minimum of two days per week on-site is expected, with additional in-person presence as operational needs evolve. This arrangement allows for a blend of in person and hybrid work that adapts to support both organizational priorities and employee flexibility and is subject to change over time.

It's important to note that your off-site work location must be within the province of Ontario. This ensures that we're compliant with all regulations and policies.

The Region of Peel offers job based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved.

Interview:Ourrecruitmentprocesswill include video conference technology

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