Assistant Coordinator

Assistant Coordinator – A self‑starter with strong organization, communication, interpersonal, accounting, and computer skills. The role supports the Installations department by organizing and coordinating administrative needs in a fast‑paced, customer‑orientated environment.

Cando provides specialized rail operating services, including short line operations, industrial switching, material handling, terminal & transload services. With over 50 operations, we are the 3rd largest locomotive fleet in Canada and growing!

• Work‑life balance with fixed schedules
• Technical and leadership training programs
• Award‑winning safety culture
• Employee ownership program
• Group life, AD&D, and long‑term disability insurance
• Flexible health and dental benefits
• Canada’s best managed company for 9 years

• Support the Manager and Coordinator in finding new contract opportunities and developing a growing network of customers
• Assist with planning, scheduling, and assigning of resources (equipment and people) for various projects; maximize use of resources to reduce overall cost
• Create a breakdown of required materials, source products and create an estimate of overall project cost; compile information for bidding purposes and input into the computer for pricing
• Provide administrative support for the department including preparing invoices, purchase orders, cost logs, employee paperwork, hotels, and contract management
• Manage customer and employee enquiries in a courteous and expedient manner; stay in contact with customers to ensure needs are being met and inquire about additional projects/materials required
• Organize and maintain all files and records specific to the business unit
• Assist in tracking projects, and ensuring the business unit meets organizational deadlines
• Assist in developing and monitoring project cost estimates, schedules, reports, procedures, and accounting functions; assist with managing the overall budget for projects
• Track employee payroll and assist with employee expense accounts and credit card tracking
• Assume strong leadership in health and safety, building up the culture of zero accidents

• Communicate effectively orally and in writing with people of all backgrounds and levels of comprehension including managers, employees, customers, and the public; exercise discretion and good judgement when providing information to internal or external customers with regard to sensitive or confidential issues
• Work with others to foster a respectful workplace and an atmosphere of cooperation and teamwork; create a work environment that is open to maintaining positive relationships
• Establish rapport with people and influence opinions, attitudes, or judgements
• Build, develop, mentor and lead in a way that promotes Cando culture and its values of safety, growth, innovation, and employee/customer satisfaction
• Work independently, self‑motivated, innovative, and responsible in decision‑making; think pro‑actively and strategically
• Plan, organize and prioritize workload taking into consideration conflicting deadlines and multiple unrelated projects
• Proficient in Microsoft Word, Excel, Outlook; adapt easily to other software systems
• Work with estimating, project management and maintenance planning software and practices
• Gather essential information to find and identify required data
• Strong understanding of project and budget management; read and understand blueprints and complete material estimation

• Grade 12, G.E.D., or Mature High School Diploma preferred
• Three (3) years experience working in a contracting environment or similar industry preferred
• Experience with scheduling, estimating, and bidding preferred
• Post‑secondary certification in office or business administration an asset
• Understanding of the construction industry; experience with civil engineering and/or rail industry an asset

Note:

This description is not intended to limit the assignment of work or be construed as a complete list of the many duties to be performed by the incumbent. The qualifications are provided so interested candidates understand the level of expertise required in this position.

Mid‑Senior level

Full‑time

Administrative

Rail Transportation

Location: Brandon, Manitoba, Canada

Salary: CA $55,080 – CA $65,354