Admissions Clerk

Introduction

The Office of the Fire Commissioner is seeking a qualified individual to fill the position of Admissions Clerk (CL3) in Brandion, MB. This position is a key member of the Student Services team and is responsible for supporting admissions, enrollments, record keeping, and other administrative functions for the Manitoba Emergency Services College (MESC). The MESC delivers a wide range of programs in fire fighting, rescue, public education, paramedicine, and fire office and management.

The three person team supports nearly 3, emergency services students across Manitoba each year. Duties:
The incumbent oversees the daily operations of Student Services, ensuring the accuracy of student records and course data, including grades, certifications, course requests, transcripts, and reports. They manage all aspects of student enrollment by processing applications, confirming acceptances, and providing ongoing support. They also respond to inquiries about MESC programs and training.

The role includes full responsibility for exam administration, such as preparation, scheduling, proctoring, and maintaining the exam bank in accordance with accreditation requirements. The candidate provides frontline support to Manitoba Fire Service partners, including Training Coordinators, Fire Chiefs, and government staff. In addition, they assist with general office responsibilities as needed, including phone coverage, customer service, payment processing, and mail handling.

Qualifications:

Essential:

Post-secondary education and/or certification in Business or Administration with experience providing clerical or administrative support in an office setting. An equivalent combination of education, training and extensive experience may also be considered.

Experience managing and maintaining database software applications.

Experience providing excellent customer service and responding to inquiries in a customer service-oriented environment.

Excellent interpersonal skills with the ability to successfully liaise with other departments, various partners, students, and the general public.

Effective verbal communication skills.

Strong written communication skills.

Ability to work with a high level of accuracy, thoroughness and attention to detail.

Experience interpreting legislation and policies.

Ability to work effectively with minimal supervision and make timely, independent decisions using sound judgment.

Strong organizational and time management skills, with the ability to manage multiple tasks with competing timelines.

Ability to manage confidential and sensitive information

Proficiency working with Microsoft Office Suite (Word, Excel, Outlook and TEAMS)

Desired:

Ability to read, write and verbally communicate in French (considered an asset).

To be considered for this competition, you must submit an Application Screening Form and a resume. Complete the form at the link below or contact Human Resource Services under “Apply to” to request a copy. The selection board will rely solely on the information provided in this form to determine whether candidates proceed to further assessment. A cover letter is not required;

however, you may be asked to provide references or additional documentation if invited for further consideration.

Conditions of Employment:

Must be legally entitled to work in Canada

Must possess and maintain satisfactory Criminal Record Check, Criminal Record Check with Vulnerable Sector Search, Child Abuse Registry Check, and Adult Abuse Registry Checks may be required for some positions

Must possess and maintain satisfactory Security Enhanced Screening may be required for some positions

Ability to work overtime on weekends as required