Staff Accountant

Position Overview:

Phoenix House Florida is seeking a detail-oriented, highly organized Staff Accountant to perform day-to-day financial operations and ensure general ledger integrity. Reporting to the Controller, this role blends full-cycle, hands-on operational bookkeeping with staff-level accounting duties—including month-end closing, grant management support, revenue cycle oversight, and audit preparation.

Under the supervision of the Controller, the Staff Accountant will work with our finance department to oversee our organization's revenues and expenses. As a Staff Accountant, you will play a crucial role in our finance team, ensuring the accurate and timely processing of invoices, reconciliations, and payments. You will collaborate closely with internal departments and external vendors to maintain efficient and accurate accounts payable processes.

The ideal candidate possesses non-profit accounting experience, strong familiarity with healthcare/behavioral health billing flows, and deep knowledge of GAAP compliance.

• Daily Operations: General Ledger Management:
  Ensure invoices are posted to correct expense accounts and in alignment with annual operating budget.
• Accounts Payable (A/P): Process vendor invoices, add new vendors as needed and obtain appropriate clearance and forms (i.e. 1099s), reconcile vendor statements, manage payment schedules, and handle 1099 annual filings. Prepare weekly Accounts Payable Check Run reports and submit for approval. Print checks and deliver for signature by approved signers and post to mail.
• Accounts Receivable (A/R): Monitor patient billing receipts, manage collections, reconcile incoming third-party payer/insurance funds, and post receipts to the general ledger.
• Cash/Treasury: Prepare and send daily cash requirements report to CEO, CFO and COO.

• Prepare monthly journal entries in accordance with U.S. GAAP and input to AIS for approval by Controller.
• Maintain schedules for fixed assets, depreciation, prepaid expenses, and inventory.
• Assist the Controller in monitoring monthly budget vs. actual variances across departments and operational units.

• Revenue Cycle Integration:
  Collaborate with billing and clinical departments to reconcile patient service revenue, co-pays, self-pay billing, and third-party commercial/Medicaid payor receipts.
• Contract Billing:
  Pull weekly required documentation for contract billing and send emails as needed for any errors or missing information.
• Grant & Contract Support:
  Maintain cost allocation schedules and support tracking of grant funds, government contracts, and donor-restricted contributions.
• Audit & Tax Preparation:
  Assist in preparation of schedules and documentation for annual financial audits, single audits (Uniform Guidance, if applicable), and Form 990 tax filings.
• Other: Complete other duties as assigned and in general support organization in all endeavors consistent with the Mission Statement and Behavior Standards.

• Ensure payables are entered and processed in 3 days. Timely completion rate must be 100%.
• Vendor payments are to be processed accurately 100% of the time.
• Utilization of vendor discounts offered on early payment terms 100% of the time.
• 100% of the required trainings completed within specified time frames.

• Strong attention to detail and accuracy in data entry and reconciliation.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively in a team environment and meet deadlines.
• A commitment to our mission of supporting individuals with substance use disorders.
• Knowledge of…