Office Coordinator - Brandon, FL

Position Summary

Orlando Health Jewett Orthopedic Institute

West Region

Position: Office Coordinator

Department: Orthopedics

Status: Full Time - Monday - Friday, 8:00 AM to 5:00 PM

Location: Brandon, FL

Job Summary: Coordinates office projects to achieve optimum utilization of equipment and employee productivity, to include but not limited to staffing, training, supplies, office equipment maintenance and repairs, housekeeping, facility maintenance/management.

Education & Career Growth:
Tuition reimbursement, Public Service Loan Forgiveness (PSLF), and leadership development programs.

Health & Wellness:
Comprehensive medical, dental, vision, free virtual visits, and well-being programs.

Financial & Retirement:
Up to 5% employer match on retirement contributions.

Work-Life Balance:
Four weeks of paid parental leave, PTO, and flexible leave options.

Family & Pet Support:
Fertility benefits, adoption assistance, backup care for children/elders/pets, and pet insurance.

• Provide department orientation for new employees including system software, phone system, telephone answering procedures, office equipment, departmental policies and procedures, customer service expectations, job competencies, and coaching plan.
• Assign, prioritize, and distribute work assignments and review work performed by office staff.
• Coordinate activities of office staff (filing, preparation of documents, dictation, record retention, duplication, faxing, mail distribution, ordering of supplies).
• Perform scheduling and monitoring of time/payroll reports.
• Coordinate arrangements for meetings, conferences, seminars, and travel, including preparation and submission of travel expense reports.
• Provide recommendations for department goals, policies and procedures, budgets, statistical reports, and process improvements.
• Compile, prepare, and analyze complex reports, proposals, and documents including financial, statistical reports, and personnel records.
• Compose and prepare correspondence, invoices, reports, and presentations, take dictation and prepare minutes, and maintain appropriate files.
• Maintain reasonable attendance in line with Orlando Health policies, ADA, FMLA, and other federal, state and local standards.
• Maintain compliance with all Orlando Health policies and procedures.

• Resolve office problems independently and facilitate solutions, consulting supervisor for more complex issues.
• Attend meetings and in-services, present reports as needed.
• Provide ongoing training for office staff, ensure mandatory training and Occupational Health testing/shots completion.
• Provide information and opportunities for professional growth and development through educational programs and workshops.
• Perform other related duties as assigned.

High school graduate or equivalent. Proficient in word processing, spreadsheet, presentation and/or database software. Strong interpersonal, customer service, communication, and managerial skills required.

None.

Four (4) years of secretarial or office management experience required. Two years post-secondary school in secretarial science or related business field may be substituted for two years of experience.