Estimating Assistant

Role and Responsibilities

Estimating Assistant is responsible for overseeing administrative tasks to ensure the estimating and project management departments have accurate, well-maintained bid folders, invitations to bid are sent to vendors, tracking and following up on plans, bid schedules, and serving administrative needs of the estimating department.

Combination of education and experience to equal at least 5 years experience required

• Download Plans and Organize Into Bidding Folders
• Draft and Submit ITB’S and Ensure They Are Returned Timely To Submit CSD Bid
• Procure New Subcontractors and Vendors
• Create and File Bidding Folders and Documents
• Create and Update ITB Log
• Draft and Submit ITB’S For Project Buyouts
• Review Procured Data With Estimator and Participate In Bidding Process When Needed
• Draft Rough Schedules For Submissions With Bids
• Print Plans and Distribute To Estimator
• Submit Bid Packages When Needed
• Attend Pre-Bid Meetings When Needed
• Assemble Job Notices
• Assemble Equipment Lists
• Complete Supplier Comparisons For Review
• Help With Ensuring Bidding Data Is Properly Filed
• Coordinate With Estimating staff To Ensure The Bidding Process In Keeping Up With Scheduled Dates
• Log In And Review Projects On Construction Journal, Reach Out Make Initial Contact On Potential Projects
• Purchase Order Assembly On Front End Items
• Send Out Corporate Data To Clients and Potential Clients
• Assemble AIA Billing Application SOV

This position must be filled by someone that:

• Can Be Self-Motivated and Can Multi-task Daily
• Is Well Organized
• Is Skilled In Microsoft Office and Microsoft Project