Chief Financial Officer

Summary

This position is responsible for the overall fiscal control and management of the finance department, including investments and audit activities.

• Oversee all financial operations and direct organization’s financial planning and structure
• Responsible for accounts receivable, accounts payable, general ledger and all cash movement
• Responsible for accounting worksheets, general ledgers, trial balances, balance sheets, comparative balance sheets, bank reconciliation, petty cash payments and records, purchase orders, billing, uncollected accounts receivable, calculation of financial and operating ratios, analysis of income statements, and the opening and closing of books on a fiscal calendar
• Responsible for daily cash management to ensure sufficient operating funds are available to meet payment obligations - cash flow management
• Coordinate, analyze and report the financial performance to Management (financial performance, projections and other special projects as required)
• Prepare short and long-term financial forecasts of financial performance
• Track important KPIs and analyze trends
• Develop, implement and maintain accounting and administrative policies and procedures for a wide-ranging set of activities including financial accounting and reporting and other corporate policies
• Ensure compliance with federal, state, and local laws in regard to financial practices
• Ensure all assets of PPFL are protected at all times
• Ensure all financial and valuable records are kept and maintained according to generally accepted professional practices
• Prepare all budgets for PPFL annually
• Prepare business proposals for all expiring, new grants and contracts
• Prepare and manage annual budget process through President & CEO for Board approval
• Prepare and negotiate budgets/proposals for new and renewing contracts/grants
• Ensure through the development and implementation of organizational systems, all programs operate within their approved budgets. Recommend modification of budgets when indicated
• Oversee billing and collection of all revenues and payments
• Establish and monitor systems for billing and collections that results in the least number of days in Accounts Receivable
• Responsible for fiscal management of all grants
• Ensure preparation of all financial reports and timely submission to grantors
• Perform periodic reconciliation of grant expenses
• Ensure proper accounting for all restricted funds of PPFL in accordance with GAAP
• Responsible for Annual audit of PPFL
• Manage the annual closing of the books and facilitate a timely audit by the independent firm
• Responsible for the Annual audits as an Executive Team Member
• Attend Executive Team meetings
• Act as a liaison with other team members on related projects
• Contribute to the planning process with a marketing, facilities, and financial view
• Supervision of finance personnel or any consultant or temporary help
• Maintain ethical standards and continued professional growth, including
• Abide by Program and PPFL policy and procedures. Oversees staff understanding and compliance
• Ensure all CARF standards are instituted and maintained
• Promote, in public and private contacts, the quality standards and ethical practices of PPFL staff
• Continue professional growth by attending workshops, trainings and staff in-service trainings to increase skill and knowledge and to set appropriate example for staff
• Maintain professional boundaries with staff and clients
• Perform other duties as assigned by supervisor

• Budgets will be generated and distributed to Leadership by the 15th business day of the month end 95% of the time.
• Submit all completed financial reports to the CEO on the 12th business day.
• Submit the completed financial package to the Board and Finance committee by the 14th business day.
• Distribute department financials to internal PHFL leadership staff, as appropriate, on the 15th.
• 100% of Performance Evaluations will be completed within established time frames.
• 100% of the required trainings will be completed within specified time frames.
• 100% of all supervises have met their KPIs.
• 100% of the employees will receive…