Administrative Assistant - Connections; Reservoir Campus

Summary

The Administrative Assistant provides complete administrative, scheduling, logistical, and operational support to help teams work with clarity, consistency, and a healthy pace. This role supports daily ministry operations by managing calendars, coordinating meetings, tracking key details, maintaining awareness of active projects, and proactively preparing for upcoming events and initiatives.

• Learn
  • Pursue a growing relationship with Jesus through consistent time in God’s Word and prayer.
  • Continually grow in your understanding of the Jesus‑Centered Life (salvation, identity, life, and authority in Christ).
  • Remain teachable and hungry, seeking feedback, learning from others, and developing both spiritually and professionally.
  • Cultivate awareness of God’s presence in everyday life, listening to the Holy Spirit and responding in obedience.
• Live
  • Practice and model the rhythms of Be the Church (Grow, Pray, Connect, and Share).
  • Pursue emotional health by engaging in self‑awareness, addressing past wounds, and cultivating honest, healthy relationships.
  • Practice healthy rhythms, prioritizing your relationship with Jesus and your family.
  • Embody a life of integrity and surrender, allowing your private life with God to shape your work.
• Lead
  • Take ownership of disciple‑making by supporting and strengthening environments where people can take their next step toward a Jesus‑Centered Life.
  • Leverage your role, systems, and responsibilities to remove barriers and create clarity, helping both staff and the church move forward in the Discipleship Pathway (Essentials → JCL → Be the Church).
  • Contribute to life‑change by bringing your skills, organization, and follow‑through to your work, knowing that what you build and manage helps others lead and shepherd more effectively.
  • Build people through your influence—encouraging, supporting, and serving teammates and Servant Leaders in ways that help them grow and thrive.
  • Measure success not only by task completion but by how your work contributes to disciples being formed and multiplied across the church.
• Embrace the Culture
  • Value and embody the staff values, which we call the 7 H’s:
    Humility, Honor, Honesty, Hunger, Holy Spirit, Health, and Harmony.
  • Communicate clearly, honestly, and proactively in a way that builds trust, unity, and momentum.
  • Work in alignment with the church vision and leadership.
  • Participate fully in the life of your campus or team, contributing to the unity, health, and shepherding of the faith family.

• Provide complete administrative support by managing Outlook calendars for internal and external meetings, fielding phone calls, and responding to meeting requests in a way that promotes a healthy pace.
• Prioritize and schedule meetings according to seasonal priorities, ministry rhythms, and leadership needs.
• Track department/ministry budget information, including expense reports, purchase orders, and check requests and provide updates as needed.
• Manage scheduling for all Connections servant leaders, including sending weekly schedule requests and coordinating team assignments.
• Send weekly communication to servant leaders with important information and updates related to Sunday responsibilities and ministry needs.
• Maintain and update servant leader records within Rock, including adding new servant leaders, documenting serving preferences, and assigning individuals to the appropriate group within Rock.
• Respond to membership transfer letter requests and update membership status information in Rock.
• Perform other duties as assigned.

• Set up the Team Room each week, including snacks, water, lanyards, parking cart, walkie talkies, and check‑in materials.
• Maintain and manage coffee areas, including ordering monthly coffee supplies and replenishing Sunday supplies as needed.
• Reset and prepare the auditorium weekly by restocking pens, Bibles, and seat‑back materials.
• Refill tithing envelopes and L3 guides throughout the campus as needed.
• Order and maintain inventory for ministry resources and materials, including Bibles, tithing envelopes, seat‑back pamphlets, and other ministry supplies.
• Replace bathroom…