Administrative Assistant - Care Pastor; Reservoir Campus

Provides administrative support to the Care Pastor to fulfill the overall goals and objectives of the Reservoir Campus and Pinelake Church. Primary responsibilities include providing daily support for the Care Pastor (including email, schedule, and budget), coordinating with church members related to pastoral care next steps, weddings, funerals, and marriage mentoring, and hosting guests for onsite meetings with the Care Pastor.

• Learn
  • Pursue a growing relationship with Jesus through consistent time in God’s Word and prayer.
  • Continually grow in your understanding of the Jesus-Centered Life (salvation, identity, life, and authority in Christ).
  • Remain teachable and hungry, seeking feedback, learning from others, and developing both spiritually and professionally.
  • Cultivate awareness of God’s presence in everyday life, listening to the Holy Spirit and responding in obedience.
• Live
  • Practice and model the rhythms of Be the Church (Grow, Pray, Connect, and Share).
  • Pursue emotional health by engaging in self‑awareness, addressing past wounds, and cultivating honest, healthy relationships.
  • Practice healthy rhythms, prioritizing your relationship with Jesus and your family.
  • Embody a life of integrity and surrender, allowing your private life with God to shape your work.
• Lead
  • Take ownership of disciple‑making by supporting and strengthening environments where people can take their next step toward a Jesus-Centered Life.
  • Leverage your role, systems, and responsibilities to remove barriers and create clarity, helping both staff and the church move forward in the Discipleship Pathway (Essentials → JCL → Be the Church).
  • Contribute to life-change by bringing your skills, organization, and follow‑through to your work, knowing that what you build and manage helps others lead and shepherd more effectively.
  • Build people through your influence—encouraging, supporting, and serving teammates and Servant Leaders in ways that help them grow and thrive.
  • Measure success not only by task completion, but by how your work contributes to disciples being formed and multiplied across the church.
• Embrace the Culture
  • Value and embody the staff values, which we call the 7 H’s:
    Humility, Honor, Honesty, Hunger, Holy Spirit, Health, and Harmony.
  • Communicate clearly, honestly, and proactively in a way that builds trust, unity, and momentum.
  • Work in alignment with the church vision and leadership.
  • Participate fully in the life of your campus or team, contributing to the unity, health, and shepherding of the faith family.

• Provide complete administrative support for the Care Pastor by managing Outlook calendar for internal and external meetings, and fielding phone calls and meeting requests in a way that promotes healthy pace.
• Maintain awareness and appropriate communication for calendared campus events, adding to Care Pastor’s calendar as needed. Anticipate and prioritize Care Pastor involvement while utilizing 30–60–90 calendar review process (Essentials, baptisms, JCL, Baby Dedication, etc.).
• Provide follow up communication via email, phone, and letters in a timely manner, and host in‑person guests.
• Organize and prioritize necessary next steps, meetings, and ongoing follow‑up for pastoral care to the body in a timely manner.
• Develop and prepare tools and resources to assist the Care Pastor in the pastoring and shepherding of those in our faith family.
• Schedule, plan, and prepare various meals, meetings, and events for ministry teams under the Care Pastor’s Leadership (Congregational Care Team, Marriage Mentors, Ushers, Adoption/Foster Care Ministry, Civic and Community Leaders, etc.).
• Help administrate the functions of Pinelake Reservoir’s Marriage Ministry, including Marriage Mentoring.
• Execute the administrative functions of Pinelake Reservoir’s Marriage Mentoring ministry, to include timely communication with engaged couples, marriage mentors, and Care Pastor, preparation of all Marriage Mentor materials, and updated Rock Connections, as well as order of service for weddings officiated by the Care Pastor.
• Coordinate meetings, communication, and prepare paperwork for Adoption Grant process, as needed.
• Develop a…