Bookkeeper

Job Title:

Bookkeeper

Job Description

This role provides comprehensive bookkeeping support for a small nonprofit office, with a strong focus on accounts payable, accounts receivable, and payroll. The bookkeeper processes a high volume of invoices, manages biweekly payroll for a large employee base using Paylocity, and maintains accurate financial records in Quick Books and Excel while supporting staff in the field.

Responsibilities

+ Process approximately 50 accounts payable invoices each week with accuracy and timeliness.

+ Manage accounts payable activities, including invoice entry, coding, verification, and payment processing.

+ Handle accounts receivable functions, including contacting vendors and processing incoming invoices and payments.

+ Administer biweekly payroll for approximately 153 employees using Paylocity, ensuring accuracy and compliance with internal procedures.

+ Maintain and update financial records in Quick Books, including journal entries, account reconciliations, and transaction postings.

+ Use basic Excel skills to organize, track, and report financial data and support regular financial reporting needs.

+ Respond to phone calls and inquiries from staff in the field, providing prompt and professional support on financial and payroll matters.

+ Collaborate with internal stakeholders to resolve invoice discrepancies and ensure timely payment and collection.

+ Maintain organized digital and physical records for accounts payable, accounts receivable, and payroll documentation.

+ Support general accounting activities as needed to ensure accurate and up-to-date financial information.

Essential Skills

+ Proven experience in bookkeeping with hands-on responsibility for accounts payable, accounts receivable, and payroll.

+ Demonstrated ability to process a high volume of invoices, including approximately 50 accounts payable invoices per week.

+ Practical experience managing payroll, preferably for a large employee base, using Paylocity or similar payroll systems.

+ Proficiency with Quick Books for day-to-day accounting tasks and financial recordkeeping.

+ Basic proficiency in Microsoft Excel for organizing, tracking, and reporting financial information.

+ Strong attention to detail and accuracy in all financial entries and reconciliations.

+ Ability to handle phone calls and support staff in the field with professionalism and clear communication.

+ Organizational skills to manage multiple tasks and deadlines in a busy accounting environment.

Additional

Skills & Qualifications

+ Experience working in a nonprofit environment or supporting mission-driven organizations.

+ Familiarity with standard accounting practices and internal controls.

+ Ability to build positive working relationships with vendors and internal staff.

+ Comfort working in a small office setting where responsibilities may be varied and collaborative.

Work Environment

This position is based in a small office within a nonprofit organization, offering a close-knit and collaborative work setting. The role involves regular use of Quick Books, Paylocity, and Microsoft Excel to manage day-to-day accounting and payroll activities. You will interact frequently with colleagues in the office and support staff working in the field by phone. The environment emphasizes reliability, teamwork, and a shared commitment to the organization's mission.

Job Type & Location

This is a Contract to Hire position based out of Branford, CT.

Pay and Benefits

The pay range for this position is $22.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:  - Medical, dental & vision
- Critical Illness, Accident, and Hospital  - 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)  - Short and long-term disability
- Health Spending Account (HSA)  - Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Branford,CT.

Final date to receive applications

This position is anticipated to close on Jun 29, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® Platinum Award winner for both…