R.O Admin Asssistant

Overview

Career Opportunities with Capital Vacations

A great place to work.

Careers At Capital Vacations

Current job opportunities are posted here as they become available.

To learn more about working for Capital Vacations, please view our video below:

• Paid Time Off and Paid Holidays
• Medical/Dental with employer contribution
• Voluntary Life Insurance, Disability, and Aflac Insurance
• Company-paid life insurance and long term disability
• Travel Perks to Resort Locations
• Company Perks Program

• Able to contact and coordinate vendor packets, COI and W9 information to create vendor accounts
• Able to assist the General Manager with all operational projects
• Assist in coordinating all Board related functions
• Processing owner information and requests
• Responsible for documenting, verifying and processing invoices
• Posts payments and credits to owner accounts
• Monitors monthly resort invoices to ensure all invoices are submitted for payment
• Coordinates with department managers to ensure all invoices are entered with the month
• Reports balances of accounts receivable to Regions VP of Operations, Assistant General Manager, etc. as requested
• Coordinates and manages collection procedures
• Prepares deposits from daily cash reports
• Prepares and submits monthly aging reports
• Reconciles vendor statements to invoices
• Prepares and processes all invoices for review and approval by upper management
• Maintains files of all accounting information, payables & receivables, contracts, etc.
• Assists in preparing accounting analysis
• Complies with all company policies and procedures
• Performs all other duties as assigned
• Performs all other related duties and projects as assigned by the General Manager

Note: Responsibilities listed may not include all tasks or apply to all resort locations; an official job description will be provided and signed on the first day of employment.

Capital Vacations is an Equal Opportunity Employer. We celebrate diversity and support an inclusive workplace!

Here’s what you have already achieved:

• High School diploma or equivalent
• Minimum two (2) years Guest Services experience
• Minimum one (1) year accounting related experience in Timeshare/Resort environment
• Valid driver’s license required
• Must have knowledge and proficiency in Microsoft Office Suite
• Must have knowledge and able to use all basic office equipment
• Multitask oriented, organized and able to set priorities
• Excellent interpersonal skills and ability to adjust and interact with all levels of personnel
• Must be able to do multi-function tasking coordinated with General Manager
• Must possess excellent communicative skills, both written and oral
• Must possess leadership skills
• Able to manage, direct and complete assigned duties as directed by General Manager
• Able to resolve guest service requirements
• Must be able to assist, train and direct staff where necessary