Executive Producer of Owned Events

The Executive Producer is the strategic and operational leader responsible for the planning, organization, execution, and profitability of Memoir’s owned events. This role oversees the full life cycle of the event, going beyond event production, and is a business leadership position accountable for brand integrity, revenue performance, and operational excellence.

The Executive Producer serves as the cross-functional driver working closely with Memoir’s internal teams, venue partners, and external vendors. This role requires a seasoned leader with a proven track record of producing large-scale immersive events while simultaneously managing budgets, teams, and stakeholder expectations at an executive level.

The ideal candidate brings a mix of creativity, organization, and collaboration, with the ability to produce unforgettable guest experiences while supporting financial and operational success.

Who is The Memoir Agency?

At Memoir we produce immersive events across the country, aiming to bring meaning to every place and every moment. We specialize in crafting irresistible experiences that spark wonder and forge deep connections. From epic live events to fully immersive environments, we transform stories into unforgettable realities—always aligning with our clients’ goals through imaginative, purposeful storytelling.

Our core values guide everything we do:

• Imaginative – We dream boldly and create with vision.
• Healthy – We nurture well-being in our people, partnerships, and practices.
• Tenacious – We persist with grit and determination to achieve excellence.
• Collaborative – We succeed together through trust and teamwork.
• Caring – We lead with empathy and respect for all.

Explore Memoir today:

Key Responsibilities and Essential Duties:

• Serve as executive decision-maker for all major event-related initiatives for assigned events.
• Lead the planning and execution of all aspects of the assigned event, from initial development through event close.
• Collaborate closely with Creative to translate vision into executable plans within approved scope and budget.
• Oversee development of detailed production timelines, run-of-show documents, SOPs, risk management plans, and contingency strategies.
• Ensure flawless execution across build, install, show operation, and dismantle phases.
• Maintain high production standards across staging, lighting, sound, F&B, technology, talent, and guest services.

• Develop and oversee comprehensive event P&Ls, including revenue forecasting, cost modeling, and margin analysis.
• Track scope changes, costs, vendor expenses, labor, and operational needs throughout the project.
• Work closely with cross-functional teams to evaluate shifting project needs and adjust budgets accordingly, reallocating resources when necessary to support evolving creative or operational priorities.
• Proactively identify potential overages or savings opportunities and partner with department leads to implement solutions.
• Negotiate vendor contracts to optimize financial outcomes.
• Conduct post-event financial analysis and implement strategies to increase profitability year over year.

• Develop and manage event timelines, project plans, and milestone schedules.
• Ensure timely completion of tasks across departments and vendors.
• Maintain schedule controls leading up to opening and through ongoing event operations.
• Support install, build schedules, rehearsals, and event-day execution, and dismantle planning.

• Source, solicit, contract, and manage event vendors and service providers.
• Oversee vendor performance to ensure alignment with event timelines, budgets, and quality expectations.
• Coordinate rentals, technical services, fabrication, staffing, and other production needs alongside internal Memoir departments.

• Coordinate with internal departments, including Creative, Build, Warehouse, F&B, Technology, Marketing, and Operations.
• Ensure strong collaboration across teams so that responsibilities, schedules, and deliverables remain aligned.
• Facilitate productive stakeholder meetings, ensuring clarity of…