Operations Manager

Reports To:

Executive Director

G

Exempt

Thursday, June 18. Position will remain open until filled.

• Manage financials, accounting, state compliance, and reporting of the Library’s fiscal operations.
• Monitor expenditure of designated fund allocations.
• Record all financial transactions and reconcile all bank accounts monthly.
• Organize and maintain all financial records, monitor monthly tax collections, monitor banking transactions and transfers.
• Prepare and deposit weekly operating income.
• Coordinate the purchase of supplies for departments and monitor staff and department expenditures.
• Maintain accurate records of vendor contracts and documents.
• Participate in the development of the annual operating budget; advise the Executive Director based upon projected financial inflows and outflows for each fiscal year.
• Perform human resource functions and procedures.
• Initiate, process, and maintain all personnel records and actions for Library staff, including compensation and benefits administration.
• Prepare and submit biweekly timesheets for payroll.
• In consultation with the Executive Director and department supervisors, administer personnel actions (recruiting, selection, onboarding, evaluation termination, etc.)
• Assist with maintaining public records, based on the Public Libraries Records Retention Schedule.
• Develop and supervise the maintenance programs for the facility, vehicle, and other library furnishings and equipment.
• Supervise facilities and maintenance staff member.
• In consultation with the Executive Director, assist the LCO Board of Trustees.
• Assist the Treasurer with financial functions; prepare monthly financial reports, make recommendations, etc.
• Assist the Secretary with administrative functions; record and prepare meeting minutes.
• Provide input and assistance to the Executive Director in strategic and long-range planning, policy development, administrative oversight, and other projects as identified.

• Proficient with Microsoft Office Suite, BambooHR, and Quick Books.
• Advanced knowledge and understanding of general accounting principles, financial record keeping rules and procedures, and basic budget procedures.
• Advanced knowledge of human resources procedures including worker’s compensation, FMLA, and sunshine law.
• Understands the importance of handling confidential information and materials.
• Strong organizational skills, attention to detail, and ability to maintain accurate records.
• Excellent time management skills, ability to prioritize tasks, and meet deadlines.
• Ability to prepare, review, understand, and analyze financial and budget records.
• Ability to follow complex, multi-step procedures to complete tasks.
• Excellent written and verbal communication skills.
• Ability to work independently with minimum level of direct supervision.

• Bachelor’s degree in an appropriate field (such as business, accounting, finance, etc.) or any equivalent combination of experience, training, and/or education is required.
• Bookkeeping and accounting experience required.
• Experience with public libraries or government operations is preferred.

• Position requires bending, squatting, kneeling, and reaching from floor level to a height of six feet.
• Routine lifting and handling of library materials weighing up to 30 pounds and moving book carts up to 200 pounds.
• Ability to perform work at a computer terminal for extended periods of time.

Primarily days, Monday through Friday. Must have a flexible schedule to work the occasional evening, weekend or beyond the regularly scheduled workday when necessary. Occasional travel in the local community is required.

$25.00 – 28.00 with excellent benefit package including health, dental, vision, and life insurance, paid leave (including holidays), and enrollment in Missouri LAGERS public pension.