Staffing Clerk - Temporary Full Time

Compensation
: $25.5815 - $30.0928 per hour

JOB SUMMARY
:
Reporting to the Administrator and Staffing Supervisor, the Staffing Clerk is responsible for scheduling employees in accordance with SJLCB needs and in compliance with collective agreements and non-union policy as they pertain to remuneration, hours of work, scheduling of hours, replacement of employees and assignment of shifts.

• Acts as the first point of contact for staff regarding scheduling inquiries;
• Allocates and reassigns scheduled employees and calls in additional employees as needed in accordance with the relevant collective agreements (ONA, SEIU, IUOE, Non-Union).
• Enters schedule changes into the scheduling system in a timely manner as close to “real time” as possible.
• Updates work sheets and spreadsheets as required.
• Receives staffing and scheduling requests from department Managers to meet operational needs based on the collective agreement or terms of employment, while taking into consideration correct employee classifications and staff skill set.
• Makes recommendations to the Staffing Supervisor regarding balancing of the scheduled employees to meet budgeted baseline plans of the department.
• Ensures that employee assignments in scheduling system are up to date and accurate at all times.
• Acts as a resource for other users of the scheduling system, staffing/scheduling practices and departmental processes and procedures.
• Informs the department Manager or delegate when unable to secure adequate staff or when there is surplus staff and ensures that the Advisor or delegate is aware of the status of departmental staffing and scheduled levels.
• Maintains staffing/ scheduling statistics and generates reports as required.
• Create, revise and maintain work assignments in the scheduling system. This position may be required to perform additional related job functions beyond this description.

Job Title: Staffing Clerk

Representation: Non-Union

Department: Staffing

Type
:
Temporary, Full-Time (Until November 2027)

Compensation
: $25.5815 - $30.0928 per hour

JOB SUMMARY
:
Reporting to the Administrator and Staffing Supervisor, the Staffing Clerk is responsible for scheduling employees in accordance with SJLCB needs and in compliance with collective agreements and non-union policy as they pertain to remuneration, hours of work, scheduling of hours, replacement of employees and assignment of shifts.

• Acts as the first point of contact for staff regarding scheduling inquiries;
• Allocates and reassigns scheduled employees and calls in additional employees as needed in accordance with the relevant collective agreements (ONA, SEIU, IUOE, Non-Union).
• Enters schedule changes into the scheduling system in a timely manner as close to “real time” as possible.
• Updates work sheets and spreadsheets as required.
• Receives staffing and scheduling requests from department Managers to meet operational needs based on the collective agreement or terms of employment, while taking into consideration correct employee classifications and staff skill set.
• Makes recommendations to the Staffing Supervisor regarding balancing of the scheduled employees to meet budgeted baseline plans of the department.
• Ensures that employee assignments in scheduling system are up to date and accurate at all times.
• Acts as a resource for other users of the scheduling system, staffing/scheduling practices and departmental processes and procedures.
• Informs the department Manager or delegate when unable to secure adequate staff or when there is surplus staff and ensures that the Advisor or delegate is aware of the status of departmental staffing and scheduled levels.
• Maintains staffing/ scheduling statistics and generates reports as required. QUALIFICATIONS & SKILLS
  • Minimum education of Ontario Secondary School Diploma or equivalent, however preference will be given to those with a post-secondary diploma in a related field;
  • Minimum of one (1) year of staffing/scheduling experience;
  • Demonstrated proficiency with MS Office, Excel, Word and HRIS (Quadrant);
  • Excellent interpersonal skills with demonstrated ability to multitask and communicate…