Materials Administrator Job Brantford area,Ontario Canada,Administrative/Clerical

What is the Opportunity?

Aecon Industrial provides high-performance construction services to a broad array of industrial clients across the country and offers single-source solutions for multi-trade industrial construction and fabrication projects.

Under the general supervision of the materials lead , the Materials Administrator is responsible for many and various duties. This includes but is not limited to:
Assisting in keeping Material Receiving Report (MRR) entry in Aecon’s Database’s, investigating material discrepancies/issues and ongoing data validations, material take offs from drawings, requisitioning materials, expediting the materials, inventory control, reconciliations and accuracy are all key functions to this position. Accuracy and auditing are key functions to this position. Provide internal and external customer service.

What You'll Do Here:

Assist with data entry support for Fabrication/Shipping/Billings/Production

Detailed typing by working from pull down menus to match up with understanding of Packing Slip data

Assist with MRR Data input for Aecon Data Base of goods released by QC Dept

Coordination of orderly workflow with QC Dept, Procurement and Pipe Shop

Materials Clerk training for MRR entries and orderly allocation in ICMS Data Base, when position is filled

Data validation and coordination with Drafting for incoming Transmittals of spool BOM’s

Assist in the ongoing development of the Databases and process efficiencies

Processing Cancellations of spool BOM’s into ICMS Data Base when directed from Drafting

Coordination of subletting operations

Ability to read and decipher shop/ISO drawings & BOMs - this would also include checking or validating the drafted supplied drawings

Produce Request for Quote (RFQ) forms to Purchasing as per project or in-house needs as directed

Requisition ing of materials and Services (ie. Machining) to meet Fabrication project needs – Project Manager, Fabrication Manager, Project Coordinator, must approve

Expediting Materials and Services with Purchasing or Clients to meet Production Schedules

Assisting in handling Holds, Revisions and Cancellations of work – direction from Coordinator

Sorting, pulling, photocopying, stamping and filing of shop drawings

Create Daily and/or Weekly Material Summary and Spool Shortage Reports from ICMS DB for internal Project Managers, Materials Coordinator Lead, Site Teams and Customer Representatives

Spool drawing validations against material catalogue(s) – own or Client’s

Very detail oriented with accuracy, organizational and efficiency skills which are essential for this position and the ability to double check own work and others

Computer allocating shop floor drawings (including knowledge of substitution rules), allocation in sequence supplied by Material Coordinator Lead

Review/update ICMS Data Base when drawing Revisions are issued, including placing HOLDS with QC and Shipping personnel as required and directed by PM and/or Project Coordinator

Support all requirements for Lean Manufacturing

Follow and keep up to date for all Nuclear Training;
Manual and QCP’s as apply to position or back filled positions

Assist in creating some non-Data Base detailed excel lists for loose material shipments for Shipping to Site’s or return to Vendor’s Work well within a combined non-Union and Unionized work force

Coordination of incoming materials for the Receiving Department, trying to prevent peaks and valleys

Assist with return to correct materials no longer required by Pipe Shop

Assist in Inventory Inspections

Assist in Traveler Documentation under the direction of the Materials Coordinator Lead

Support Production Engineering requirements

Back up to the Document Control Clerk

Back up to the Pipe Shop Materials Coordinator (ICMS Data Base mostly)

Assist Project Managers with any additional reports required

What You Bring to the Team:

Minimum 1 year College (Business)

Minimum 1-3 years Piping Industry experience

Production Control Methods experience would be an asset

Intermediate Computer knowledge

Proficient in Microsoft Office Products –1) Excel,
2) Access &
3) Word

Working knowledge of the ICMS Data Base

Working knowledge of pipe and associated materials

Wor…