Office & Event Coordinator

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Job Summary: This position is responsible for managing on-site operations and logistics at the Vermont Jazz Center, ensuring smooth execution of concerts, workshops, and educational programs. This hands-on role involves coordinating event setup, volunteers, and finances, while also supporting bulk mailings and the Center’s immersive Summer Workshop.

Location: In-Person at VJC, Brattleboro, Vermont

Reports To: Director and Operations Director

Collaborates With: Bookkeeper and Communications Manager

Status - Part-time: 20 hours/week salaried, with some weekend and project-based hours

Requirements:

• Bachelor’s degree or equivalent experience
• Experience in event planning
• Organization and communication skills/people skills
• MS Office Suite, Google Workspace, Adobe and other computer skills
• Experience with CRM (Customer Relation Management software) & Word Press preferred

In-Person Tasks Include:

Event Planning & Coordination

Oversee setup and logistics for concerts and events, including seating, signage, volunteer coordination, and artist hospitality. On event days, serve as the main point of contact to manage volunteers, handle ticketing, respond to artist needs, and ensure smooth execution and clean-up.

Educational Program Support

Coordinate registration, communication, and payment tracking for semester-based classes, maintain records in Neon CRM. Manage scholarships and work-study students, ensure responsibilities are fulfilled in collaboration with Director.

Summer Workshop Coordination

Prepare the campus for the Summer Jazz Workshop, including dorm setup, registration materials, and supply organization. During the week, provide on-site support to students and faculty, coordinate with the Putney School, oversee concerts, and manage full breakdown at the end.

Bulk Mailing

Export mailing lists from Neon CRM, generate labels, and organize bulk materials for brochures and donor letters. Work with volunteers to prepare and deliver USPS-compliant mailings, ensuring accuracy and timely distribution.

General Office Operations

Maintain a clean, stocked, and welcoming office while responding to emails, phone calls, and in-person inquiries. Support daily operations by printing monthly thank-you notes, picking up mail, and coordinate concerts, workshops, and mailings.

• Seniority level
  
  Entry level

• Employment type
  
  Part-time

• Job function
  
  Management and Manufacturing

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