Part-time Library Supervisory Clerk

BASIC FUNCTION

There are four main primary areas of work which are literacy coordinator, branch clerk, reference clerk, and youth services. The following are a list of primary duties under each of the four main categories. A clerk may be assigned full or partial responsibility for some or all the duties. Traditionally, a clerk oversees two primary areas. There will be cross‑training in all four areas.

• Potential tutor and/or student intake, preliminary evaluations, etc.
• Matching tutors and students
• Record‑keeping of applicable statistics, forms, etc.
• Creation and maintenance of files
• Coordination with other Imperial Valley literacy programs including LEARN Imperial Valley
• Attend training and meetings
• Provide regular support to tutors and learners including recommendation of materials, computer programs, and other resources
• Work with Ameri Corps members for tutoring and another project scheduling
• Specific forms, formats, and records must be kept according to the standards from Pro Literacy Worldwide (PLW) and the California State Library Literacy Services (CLLS) program. Training and certification will be required.

• Supervisor on duty during open hours following the written SOP and duties in the manuals for the main library and the branch.
• Supervision of any aides, pages, or program volunteers.
• Transportation of materials from the main library to the branch.
• Coordination of programming.
• Coordination with the Circulation Supervisor for processing overdues, ILLs, etc.
• Coordination with Del Rio staff for their class visits and to accommodate their classroom or other needs.
• Responsible for the general appearance of the branch facility including cleanliness, displays, shelving, etc.
• Adherence to all policies and rules of the library including computer use, ILL, reference questions, etc.
• Statistics and reports will be maintained.

• Handling second‑level reference requests. In coordination with the Library Manager, research may be performed using electronic and print resources. Recommendations of materials to borrow or purchase will be made to the Director. Statistics and records will be kept relating to transactions.
• Generalised reference work, including creating pathfinders or bibliographies on specific subjects when needed. Assist patrons with electronic devices.
• Other duties as assigned.

• Children’s and teens programming. The summer reading program is the largest sustainable event in the library. Using a unified theme, story‑times are presented, prizes earned, and a culminating party organised and delivered. Outside presenters frequently present programming and there is an annual stuffed pet show.
• Story‑times are presented at the main library and Del Rio branch.
• Book clubs may be developed.
• Teen advisory group may be used.
• Class visits to the library and staff visits to the schools will be offered.
• Other programs may be offered.
• Other duties as assigned.

• Supervisor on duty at the front desk. Requires familiarity with all circulation policies and procedures.
• Strong decision‑making skills are required.
• Supervising volunteers and program personnel are needed.

• Bulletin board displays.
• Book displays.
• Bibliography and webliography creation.
• Class visits.
• Adult outreach and programming.
• Creation of flyers, media releases, etc.

As needed, additional duties may be assigned.

KNOWLEDGE OF:

• Microsoft Office products such as Word, Excel, PowerPoint, etc.
• Personal electronic devices such as tablets and smartphones and their various applications.
• Multiple operating systems (plus).
• Effective communication and teamwork with supervisors, staff, and the public.

ABILITY TO:

Training will be critical for the clerk. Many workshops are available on many applicable subjects, such as story times, basic reference interviews, etc. CPR and first aid classes will be held. Supervisors are legally required to attend workplace harassment and other workshops. The California State Library is the funding source for the literacy portion of the position. Strict regulations, reports, and…