Accounts Payable Clerk

Job Title:

Accounts Payable Specialist

Job Description

The Accounts Payable Specialist manages the full cycle of vendor and employee payments, ensuring all expenditures, purchase orders, invoices, and statements are accurately processed and recorded. This role maintains precise accounts payable records, supports a high volume of invoices each week, and contributes to continuous improvement of payment processes while working closely with internal teams and external vendors.

Responsibilities

+ Process the full cycle of accounts payable, including all expenditures, purchase orders, invoices, and statements.

+ Maintain accurate and up-to-date records of all vendor payments and accounts payable transactions.

+ Monitor tax-related liabilities associated with payables to help ensure timely payment.

+ Research, review, and approve new vendors and set up new vendor accounts in the system.

+ Collaborate with all facilities and internal departments to resolve invoice, payment, and vendor-related issues.

+ Verify vendor accounts by reconciling monthly statements and related transactions.

+ Reconcile processed work by verifying entries and comparing system reports to ensure balances are accurate.

+ Maintain historical records of accounts payable activity in an organized and accessible manner.

+ Process employee expense reports, verify supporting documentation, and prepare paychecks or reimbursements.

+ Pay vendors by scheduling payments and ensuring all outstanding credits and balances are settled appropriately.

+ Respond promptly and professionally to vendor inquiries regarding invoices, payments, and account status.

+ Manage reward program verification, including uploading and updating relevant information.

+ Coordinate payment-related aspects of telephone and internet services as needed.

+ Continuously review and improve the payment process to enhance accuracy, efficiency, and timeliness.

+ Support the team in processing approximately 600 invoices per week, with responsibility for around 300 invoices.

+ On the first day, review invoices and accurately enter data into Excel and the ERP system (Business Central).

Essential Skills

+ Minimum of 2 to 3 years of accounts payable experience, or a relevant college degree in accounting, finance, or a related field.

+ Hands-on experience with accounts payable processes, including invoice processing and purchase order matching.

+ Ability to handle high-volume invoice processing, with responsibility for approximately 300 invoices per week.

+ Proficiency in Microsoft Excel at a basic level, including accurate data entry (no advanced formulas required).

+ Proficiency in Microsoft Word and other standard office programs.

+ Experience working with accounting software and ERP systems; familiarity with Business Central is preferred.

+ Strong data entry skills with a high level of accuracy and attention to detail.

+ Meticulous and organized work habits, with the ability to maintain precise records.

+ Strong written and oral communication skills for interacting with vendors and internal stakeholders.

+ Problem-solving and analytical skills to resolve discrepancies and reconcile accounts.

+ Ability to perform three-way matching and PO invoice processing as part of full cycle accounts payable.

+ Capability to support an accounts payable team in meeting performance expectations related to invoice volume.

Additional

Skills & Qualifications

+ College degree in accounting, finance, or a related field is preferred but not required if equivalent accounts payable experience is present.

+ Open to graduates in accounting, finance, or related fields with no prior experience, provided they can support invoice processing.

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Experience with Business Central ERP is preferred, though candidates with proficiency in other accounting or ERP systems are also considered.

+ Background in accounts receivable or general accounting is a plus.

+ Ability to work effectively in a tight-knit team environment and collaborate closely with colleagues.

+ Comfort working in an industrial setting with an attached production floor.

+ Demonstrated reliability and consistency in meeting processing targets and deadlines.

Work Environment

This role is fully onsite in a very industrial facility where the corporate office is attached to the production floor, so the environment can be loud and active. The accounts payable team is small and close-knit, with two people in accounts payable (including a manager) and one person in accounts receivable, working in close proximity within a compact office space. You will use Microsoft Excel, Word, accounting software, and an ERP system (Business Central) to process and manage invoices and payments.

The position involves handling a high volume of invoices each week and collaborating frequently with colleagues and facility staff in a fast-paced, production-oriented environment. Attire is typically appropriate for an office setting within an industrial facility.

Job Type & Location

This is a Contract to Hire position based out of…