Accounts Payable Specialist

Accounts Payable Specialist

The Accounts Payable Specialist plays a key role in ensuring accurate and timely processing of vendor invoices, purchase orders, and payments. This position focuses on high-volume data entry, three-way matching, vendor reconciliations, and maintaining organized financial records while supporting month-end and routine accounting activities. The role requires strong attention to detail, proficiency with accounting systems, and the ability to collaborate effectively with internal teams and external vendors.

• Review and process vendor invoices by verifying coding, pricing, supporting documentation, and overall accuracy before entering them into the accounting system.
• Match invoices with corresponding purchase orders and receiving documents, ensuring proper three-way matching and resolving any discrepancies promptly.
• Record and maintain accurate accounting entries, including adjustments and corrections as needed to ensure data integrity.
• Reconcile vendor accounts and manage monthly payment processes for assigned suppliers.
• Review vendor statements regularly, investigate outstanding items, and coordinate resolutions with vendors, warehouse personnel, and internal departments.
• Maintain organized electronic vendor files and supporting documentation in accordance with company policies and audit requirements.
• Assist with organizing work orders and ensuring supporting records are properly matched, filed, and easily retrievable.
• Support month-end close and routine accounting activities as requested, including preparation of reports and schedules.
• Perform additional accounting, administrative, or financial duties as assigned by leadership.
• Handle a fluctuating volume of invoices, typically ranging from approximately 150 to 350 per week, with a strong focus on accurate and efficient data entry.

• 3–5 years of accounts payable or related accounting experience, or at least 2+ years of hands-on experience with invoice processing and purchase orders.
• Experience working with invoice processing, vendor reconciliations, and account maintenance.
• Understanding of accounts payable procedures, basic accounting principles, and financial recordkeeping practices.
• Strong attention to detail with the ability to review, verify, and reconcile numerical data accurately.
• Proficiency with accounting software and automated financial systems; experience with ERP systems such as Sage Intacct or similar platforms.
• Ability to prepare and maintain routine accounting and administrative documentation in an organized and accurate manner.
• Effective written and verbal communication skills for interacting with vendors and internal stakeholders.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Proficient data entry skills suited for high-volume invoice processing.
• Intermediate-level Microsoft Excel skills, including use of formulas, sorting, filtering, and spreadsheet maintenance.
• Ability to work independently while collaborating effectively with internal departments and external vendors.
• High school diploma or equivalent.

• Associate's degree or coursework in Accounting, Finance, Business, or a related field is preferred.
• Experience with three-way matching between invoices, purchase orders, and inventory receipts.
• Background working with purchase orders and inventory receipts in an accounting or operations environment.
• Comfort working with fluctuating invoice volumes and adapting to changing workload demands.
• Willingness to take on additional accounting, administrative, or financial tasks as needed.
• The organization values practical experience and is open to candidates whose experience may substitute for formal degrees.

This is a fully onsite role with a standard schedule of 8:00 a.m. to 5:00 p.m. The Accounts Payable Specialist works in a professional office environment using accounting software, ERP systems such as Sage Intacct or similar platforms, and Microsoft Excel for daily tasks. The position involves high-volume data entry and regular interaction with internal departments such as accounting and warehouse operations, as well as external vendors.

The work setting emphasizes accuracy, organization, and collaboration, with support for consistent processes and clear communication.

This is a Contract position based out of Brea, CA.

The pay range for this position is $24.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this…