HR Assistant

Overview

HR Assistant — Pay Rate: $25/hour.

Location:

Brea, CA (onsite). We are seeking an entry-level HR Assistant to join our team. This is a great opportunity for someone looking to start a career in Human Resources or someone with prior administrative experience who is interested in transitioning into HR.

The HR Assistant will support the HR team with day-to-day administrative functions and employee support tasks. Our team is still building internal procedures, so this role requires someone who is adaptable, patient, and comfortable in an evolving environment where processes may shift frequently.

• Distribute and track benefits enrollment forms
• Review and follow up on employee timecards
• Collect and document doctor s notes and employee documentation
• Answer incoming calls and respond to general HR inquiries
• Monitor and manage the shared HR inbox
• Support employee engagement efforts, including sending birthday gift cards and coordinating new-hire welcome gifts
• Assist with employment verification requests
• Send reminders to managers regarding performance review deadlines
• Provide general administrative support to the HR team
• Assist with data entry, filing, and maintaining employee records
• Support miscellaneous HR and office-related tasks as needed

• HR internship or 1+ year of administrative experience
• Strong Excel skills (basic formulas, data entry, tracking)
• Good written and verbal communication skills
• High attention to detail and accuracy
• Organized and able to manage multiple small tasks
• Comfortable with routine, process-driven work
• Flexible and adaptable in a changing environment
• Patient and able to go with the flow as procedures evolve
• Professional and dependable

• Fast-changing and growing team still establishing processes
• Collaborative HR department that relies on team support
• Best suited for someone who enjoys support work, structure, and helping others

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company s 401(k) retirement plan. Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice:
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, sex, religion or creed, national origin, citizenship, age, disability, veteran status, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its affiliates are committed to full inclusion of all qualified individuals.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact  Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing employment opportunity.

You further agree that you have represented information about yourself accurately and will maintain confidentiality of information learned about the position as permitted by law.

Privacy Notice:
Vaco by Highspring respects your privacy and is committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and…