Administrative Assistant​/Project Coordinator II

Salary: USD
22 - USD
26 per year

Pay Range: $24.68 - $26.00 per hour
Duration: 3 to 6 months (Contract Assignment)
Schedule: Full-time, Monday – Friday | 7:30 AM to 4:30 PM

We are seeking a highly organized and detail-oriented Administrative Assistant/Project Coordinator II to provide administrative and operational support within a fast-paced environment. The ideal candidate will play a critical role in streamlining processes, managing tasks and resources, and supporting departmental operations. This position requires a proactive professional with exceptional communication skills, the ability to work collaboratively, and the capability to handle multiple priorities simultaneously.

• Provide administrative and clerical support for various projects and assignments.
• Manage assigned processes and coordinate tasks to ensure smooth operations.
• Organize and maintain documentation, correspondence, reports, and files.
• Monitor and manage office supply inventory; coordinate with vendors as needed.
• Organize and schedule meetings, appointments, and department activities.
• Implement and maintain office operations, procedures, and workflows.
• Collaborate with the operations team to address building maintenance needs.
• Coordinate purchase orders, invoices, logistics, and other transactional workflows.
• Serve as a resource for policies, procedures, and administrative inquiries.
• Partner with internal and external contacts to ensure efficient communication and resolution of issues.
• Perform additional administrative duties as assigned by the manager.

• Experience: 1–3 years of experience in order processing, project coordination, operations support, or related administrative roles.
• Proven ability to handle high-volume transactional workflows, including order entry, purchase orders, invoicing, or logistics coordination.
• Proficiency in Microsoft Office, including Excel, Outlook, and general office software.
• Experience with ERP systems, order management systems, and project tracking tools.
• Strong attention to detail and a proven ability to process orders with accuracy, even under tight deadlines.

• Exceptional organizational and time-management skills while managing competing priorities.
• Strong verbal and written communication skills with the ability to interact professionally at all levels.
• Comfort working independently to make daily decisions on task prioritization and execution.
• Detail-oriented with exceptional accuracy in maintaining records and processing orders.
• Skilled at problem-solving and troubleshooting operational issues.
• Reliable, proactive, and able to adapt within a fast-paced, dynamic environment.
• Commitment to working in a constant state of alertness and safety.