Human Resources Admin

HR Assistant
Location: Brea, CA (On-site)

Vaco is partnering with a client in Brea to identify an HR Assistant who is open to coming from an administrative background and interested in growing within Human Resources. This is a great opportunity for a recent graduate or an experienced administrator looking to transition into HR and gain hands‑on experience across a variety of people operations functions.

• Distribute, collect, and track benefits enrollment forms for new hires and current employees
• Review employee timecards to ensure accuracy and completeness
• Maintain and organize HR documentation, including personnel files and doctor's notes
• Answer incoming HR‑related phone calls and provide basic support or route inquiries appropriately
• Monitor and manage the shared HR inbox, responding to inquiries or escalating as needed
• Support employee engagement initiatives, such as coordinating birthday gift cards and welcome gifts
• Assist with employment verifications and process requests in a timely manner
• Send reminders to managers regarding performance reviews and follow up as needed
• Provide general administrative support to the HR team, including filing, data entry, and internal communications
• Adapt to shifting priorities and evolving workflows as internal HR processes continue to develop

• Recent graduate in Human Resources, Business Administration, or a related field OR at least 1 year of administrative experience
• Proficiency in Microsoft Excel, including maintaining spreadsheets and working with data
• Strong written communication skills with a high level of accuracy
• Excellent attention to detail and organizational skills
• Ability to remain flexible and effective in a fast?changing environment
• Patient, adaptable, and comfortable navigating evolving procedures
• Reliable, professional, and proactive work style

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign‑born residents, and veterans to apply.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment…