Human Resources Admin

HR Assistant

Location: Brea, CA (On-site)

Vaco is partnering with a client in Brea to identify an HR Assistant who is open to coming from an administrative background and interested in growing within Human Resources.

• Distribute, collect, and track benefits enrollment forms for new hires and current employees
• Review employee timecards to ensure accuracy and completeness
• Maintain and organize HR documentation, including personnel files and doctor's notes
• Answer incoming HR-related phone calls and provide basic support or route inquiries appropriately
• Monitor and manage the shared HR inbox, responding to inquiries or escalating as needed
• Support employee engagement initiatives, such as coordinating birthday gift cards and welcome gifts
• Assist with employment verifications and process requests in a timely manner
• Send reminders to managers regarding performance reviews and follow up as needed
• Provide general administrative support to the HR team, including filing, data entry, and internal communications
• Adapt to shifting priorities and evolving workflows as internal HR processes continue to develop

• Graduate in Human Resources, Business Administration, or a related field OR at least 1 year of administrative experience
• Proficiency in Microsoft Excel, including maintaining spreadsheets and working with data
• Strong written communication skills with a high level of accuracy
• Excellent attention to detail and organizational skills
• Ability to remain flexible and effective in a fast‑changing environment
• Patient, adaptable, and comfortable navigating evolving procedures
• Reliable, professional, and proactive work style

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.