Equipment & Fixtures Procurement Specialist; Bilingual

The Equipment & Fixtures Procurement Specialist is responsible for leading the end-to-end procurement of all store equipment, fixtures, and operational assets for new store development, remodels, and capital projects.

This role owns procurement for all non-structural store components, essentially all items that furnish, equip, or enable store operations across departments, including prepared foods, bakery, produce, meat, seafood, dairy, frozen, grocery, and front-end.

The Equipment & Fixtures Procurement Specialist operates with a high degree of independence and professional judgment to develop procurement standards, establish strategic supplier partnerships, and ensure the timely, cost-effective acquisition, delivery, and installation readiness of all equipment and fixtures. This position requires frequent travel and on-site support to ensure successful execution.

The following duties are representative of the work performed. Additional duties may be assigned as necessary to support business operations.

• Lead procurement of all store equipment and fixtures, including refrigeration systems, display cases, seafood tanks, stainless steel tables & sinks, commercial kitchen equipment, bakery equipment, shelving, display cases, storage systems, and front-end fixtures.
• Own sourcing, bidding, vendor selection, contract negotiation, purchasing, and delivery coordination.
• Exercise independent judgment in selecting products and suppliers aligned with operational, financial, and project requirements.

• Develop, implement, and maintain standardized equipment and fixture specifications across all store departments.
• Drive consistency, scalability, and cost efficiency through standardization.
• Ensure compliance with food safety standards, health regulations, and company requirements.

• Partner with Store Development, Design, Construction, Kitchen, Bakery, and Operations teams to define equipment and fixture needs.
• Translate operational requirements into procurement specifications and sourcing strategies.
• Provide subject matter expertise on equipment functionality, layout integration, and lifecycle considerations.
• Identify, evaluate, and manage domestic and international suppliers.
• Negotiate pricing, lead times, warranties, and service agreements.
• Establish and maintain an approved vendor list based on performance, cost, quality, and reliability
• Monitor vendor performance and resolve quality or delivery issues.

• Travel frequently to project sites (new stores, remodels, vendor facilities) across the U.S. and Canada.
• Provide on-site support during key project phases, including delivery, installation, and store opening.
• Coordinate with construction teams and vendors to ensure proper delivery, placement, and installation readiness of equipment and fixtures.
• Troubleshoot and resolve on-site issues related to equipment, specifications, or vendor performance.
• Conduct site assessments and post-installation reviews to ensure adherence to standards and specifications.

• Manage procurement budgets, including cost tracking, forecasting, and variance analysis.
• Identify cost-saving opportunities while maintaining quality and operational effectiveness.
• Evaluate total cost of ownership, including maintenance, durability, and energy efficiency.

• Perform other duties as assigned to support the efficient execution of store development procurement projects.

• Bachelor’s degree in Engineering, Supply Chain, Procurement, Construction Management, or related field.
• Minimum 4 years of progressive experience in procurement of commercial equipment and fixtures for supermarkets, grocery chains, food production facilities, or large-scale full kitchen chain restaurants/bakeries.
• Demonstrated experience supporting retail store openings, remodels, or construction projects with on-site involvement.
• Strong expertise in sourcing commercial equipment and fixtures, including refrigeration, fish tank system, food production equipment, bakery systems, shelving, and display fixture.
• Working knowledge of construction and installation processes related to store equipment.
• Proven ability to independently negotiate contracts and manage supplier relationships.
• Strong project management, organizational, and problem-solving skills.
• Ability to exercise sound judgment and make independent decisions in dynamic, fast-paced environments.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).Strong written and verbal communication skills in English;
  Mandarin and/or Cantonese language skills are a plus.
• Must be able and willing to travel frequently, including domestic and international travel.
• Ability to support extended on-site presence during critical project phases (e.g., store setup and openings.

• The physical demands described below are…