Administrative Clerk - TEMP 3 MONTHS - Extension Possible

Classification
:
Non-Exempt / Hourly

Pay Rate
: $20.00/hour - $25.00/hour

Department
:
Administration

Reports To
:
Office Administration

Direct Reports
:
None

Position Type
:
Temporary - Approximately 3 Months

Under the direction of The Office Manager, the Administrative Clerk provides temporary support to Snowbridges office and administrative operations. This position is responsible for a variety of clerical and organizational tasks focused on records digitization, document management, general office support, and front-desk assistance. The Administrative Helper plays an important role in helping Snowbridges bring historical paper records into an organized digital format while supporting the daily flow of office operations.

This is a temporary position with an anticipated duration of approximately three months. Employment in this role does not guarantee or imply any offer of permanent or continued employment beyond the stated term.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Scan, index, and digitize historical paper records, including service records, customer files, permits, contracts, and other business documents
• Organize and file digitized documents accurately within Snowbridges document management systems and folder structures
• Perform quality checks on scanned documents to ensure legibility, completeness, and correct filing
• Prepare physical records for scanning, including sorting, labeling, and removing staples, clips, or bindings as needed
• Answer incoming phone calls professionally, take accurate messages, and route calls to the appropriate person or department
• Greet and assist office visitors in a friendly and professional manner
• Assist with general office tasks including printing, copying, mailing, and supply organization
• Support Office Administration with data entry, spreadsheet updates, and document formatting as assigned
• Maintain confidentiality of all company, customer, and employee records handled in this role
• Adhere to Snowbridges Employee Handbook / Guidelines / Policies
• Other duties as assigned by manager

• Service & Operational Excellence
• Fosters Teamwork
• Empowers Others through Mutual Respect
• Forward Thinking
• Initiative & Innovation
• Results Orientation

This position has no supervisory responsibility.

This position works entirely in an office environment. Routinely uses standard office equipment including computers, scanners, printers, copiers, and multiline phone systems.

This position regularly requires sitting for extended periods, as well as standing, walking, and bending. Occasional lifting and carrying of boxes or binders up to 25 lbs. may be required. Must be able to operate standard office equipment and have close vision sufficient to review and scan documents accurately.

This is a temporary, part-time or full-time hourly position. Hours and schedule will be established at hire based on operational needs. This position is anticipated to last approximately three months. Employment beyond the stated term is not guaranteed.

No travel is expected for this position.

• High school diploma or equivalent
• Basic computer proficiency, including experience with Microsoft Office (Word, Excel, Outlook) or similar tools
• Ability to operate a scanner, printer, and standard office equipment
• Strong attention to detail and accuracy
• Professional and courteous phone and in-person communication skills
• Ability to work independently, stay organized, and manage repetitive tasks efficiently

• Prior administrative, clerical, or office support experience
• Experience with document management systems or digital filing platforms
• Familiarity with records management or data entry workflows

Eligible to work in the United States, including clearance to work on State and Federal Contracts.

Snowbridges provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristics protected by federal, state, or local laws.

Snowbridges will also take affirmative action as called for by applicable laws and Executive Orders to ensure that minority group individuals, females, disabled veterans, recently separated veterans, other protected veterans, Armed Forces service medal veterans, and qualified disabled persons are introduced into our workforce and considered for promotional opportunities.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer,…