Administrative Assistant

Summit County Government is seeking an Administrative Assistant to provide vital, high-level support to the County Manager, Board of County Commissioners (BOCC), and the County Attorney’s Office. In this multi-faceted team-based role, you will manage complex administrative work, handle official public records, coordinate high-profile public meetings, and serve as a key point of contact for county departments, partner agencies, and the public.

• Coordinates BOCC and other public meetings, including agendas, electronic packets, approvals, notices, presenter communications, room and virtual meeting setup, recordings, minutes, and related logistics.
• Routes documents for signature and recordation and maintains meeting materials, resolutions, ordinances, minutes, indexes, and Deputy Clerk files in accordance with records-retention requirements.

• Coordinates assessment appeals, hearings, arbitrations, taxpayer notifications, decision letters, and property-tax abatements with the Assessor’s Office, County Attorney’s Office, taxpayers, arbitrators, and state agencies.
• Supports the Executive Administrative Manager with legal preparation and related duties.

• Provides administrative support to the County Manager, Deputy County Managers, County Attorneys, and Commissioners, including scheduling, meeting-room reservations, travel, projects, events, and daily troubleshooting.
• Delivers customer service to callers and visitors and processes contracts, invoices, purchasing-card receipts, data entry, approvals, and workflow routing in the ERP system.
• Oversees registration and travel arrangements for conferences and training.

• Supports website updates, meeting-recording, video-streaming, accessibility, and other countywide technology initiatives.
• Maintains and updates procedures at the direction of the Executive Administrative Manager.
• Coordinates mail, water-augmentation procedures, required meetings and other administrative duties as assigned.

• Office Management procedures and systems including but not limited to: MS Office, Sharepoint, One Drive, Adobe, Trello, ICCES (Integrated Colorado Courts E-Filing System);
• Tyler Munis or other similar ERP programs;
  Enterprise Management Software, website CMS
• Record-keeping processes and accepted practices for document retention.

• Work as part of a team with shared priorities and tasks;
• Learn and apply Departmental policies and procedures;
• Problem solve with an analytical mind;
• Make appropriate decisions in a managerial setting;
• Maintain confidentiality;
• Demonstrate excellent organizational and multi-tasking abilities, with the capacity to adapt to change;
• Provide a high level of customer service;
• Exhibit patience and composure in difficult situations;
• Take initiative and follow-through on projects;
• Effectively utilize and learn new technology systems and programs as needed.

• Bachelor’s Degree in Business Administration, Executive Administration, or a related field; or 3+ years of office administration experience (an equivalent combination of education and government policy experience will be considered).

• Obtain Colorado notary upon hire
• Maintain Colorado driver’s license throughout employment

Questions? Reach out to Katie Dwyer er