Project Support Specialist

Job Purpose

Responsible for supporting the project teams, Regional Managers and/or Directors of Operations, and the Director of Project Solutions for managing, maintaining, and tracking project flow within the team. The Project Support Specialist is an integral part of the project team responsible for the facilitation of construction projects.

Adherence to operations performance relative to standard operating procedures (SOPs), project controls, and Shook’s operations manual.

Maintain and communicate resources and workflow across the project team. Deliver consistency across the project team related to project management and closeouts.

• Follow standard operating procedures (SOPs), project controls, and procedures and processes for the project team.
• Support regular company social events to foster culture and team building.
• Acquiring information for new vendors/subcontractors/suppliers in a timely manner
• to maintain project schedules, while maintaining a Project Directory within Viewpoint and Autodesk Build.
• Issuing and tracking Subcontracts/Purchase Orders compliant with Shook’s SOPs.
• Responsible for submitting and tracking all permits.
• Working closely with the project team to assemble and collect all Closeout
• Documents.
• Coordinating and maintaining job-specific resources i.e., jobsite trailer supplies, and
• plans.
• Managing organized working files within Auto Desk Build.
• Assisting with administrative responsibilities within the local office as a designated backup.
• Organize & maintain project files & databases.
• Assistance with jobsite utilities and accounts is required.
• Other project team responsibilities or duties as assigned by the supervisor.
• Assistance with the Pay application process.
• Assist in diversity tracking.
• Facilitate certified payroll, and project-specific state and federal compliance.
• Facilitate Risk Management Plans for subcontractors and vendors.
• Maintain and record Notice of Furnishings and sub-tier listings.
• Tracking and maintaining Lien Waivers.
• Secure and maintain compliance items.
• Assist with monthly reports that are to be distributed to clients and partners.
• Assist with GC Pay.
• Utilization of the OAKS system with projects that require this platform.
• Assist with pre-task plans and safety plans from vendors.
• Assist with Buy American/ASI documentation.

• Manage, prioritize, and communicate resources and workflow across the project team.
• Ensure project-specific process adherence across company operations.
• Assist in covering responsibilities across Project Support Specialists and the project teams.
• Prioritize & coordinate multiple projects to ensure deadlines are met.
• Other project team responsibilities or duties as assigned by the supervisor.

The position reports directly to the Project Support Manager

The position reports indirectly to the Project management teams (i.e., RM and DO, PM, Superintendent, PE)

Directly reporting to this position are: N/A

• Strong problem-solving abilities with sound judgment and tolerance for a high-pressure and dynamic environment.
• Strong interpersonal skills.
• Results-oriented to ensure delivery of services in an accurate, complete, and timely fashion.
• Ability to project a positive attitude and maintain high morale.
• Able to multi-task and effectively prioritize work.
• Able to ask for help and recognize when she/he is not working efficiently.
• Over-communicate with the project team to ensure they have all the information necessary to plan, act, and achieve the strategic objectives.
• Ability to communicate well with others and develop positive relationships with colleagues.
• Excellent computer skills, organizational skills, ability to analyze information, attention to detail, multitasking & time management skills.
• Strong knowledge & experience in the following areas: project set-up, project info, project cost, building start-up & administrative closeout processes.
• Proficient computer skills in Microsoft Office Suite, Auto Desk Build, Docu Sign, Vista, and Bluebeam.
• Familiarity with permitting systems.
• Passionate about learning and applying…