Accounting and Project Management Administrator

Accounting and Project Management Administrator Poettker Construction Company Accounting and Project Management Administrator

400 S. Germantown Rd
Breese, IL 62230

Salary: 20.00 - 25.00 USD / HOUR

ACCOUNTING & PROJECT MANAGEMENT ADMINISTRATOR

About the Position

The Accounting & Project Management Administrator performs a variety of accounting and administrative functions to support project teams.

Key Responsibilities Include:

• Live the company values:
  • Demonstrate competence to safety and build projects of high quality.
  • Honesty and integrity to build trustworthy relationships.
  • Work hard and do everything in your ability to support your team.
  • Create effective partnerships with clients, employees, and construction partners .
• Accounting
  • Proper and professional handling of confidential information about the company.
  • Receive, save, and upload accounts payable invoices and saving documents properly on the network
  • Input invoice information including but not limited to vendor name, amount due, invoice number, date, GL code.
  • Process vendor/subcontractor invoices for payment by making comparisons to purchase orders or subcontracts and contracts, material receiving reports, and other data required for placing invoices in line for payment.
  • Contribute to the accounting team’s efforts by performing tasks needed to achieve desired team and company results.
  • Assist in responding to client, vendor, and employee inquiries.
• Project Management Administrator
  • Project set up – internal project set up, job cost and Schedule of Values (SOV) entry, set up files for the project team, order bonds and insurance, compile and send owner contract documents.
  • Project subcontracts – project subcontract templates, draft and transmit subcontract packets, track and log vendor documents, verify and log various employment information, enter and update project vendor lists.
  • Assist Superintendents – set up and train on compliance system, set up files, copy plans, specs, addendums and other document changes, compile project specific paperwork and binders, schedule required client training, send monthly timesheets to Superintendents.
  • Communications – entry and distribution of submittals and return submittals, weekly schedules from Superintendents, executed change order documents, meeting minutes, and draft and transmit letters.
  • Project close-out – request and track project record documents, warranties and record drawings from subcontractors, assemble the above information in a neat and orderly fashion, scan in all information when complete, distribute to owners, architects, etc.
  • Warehouse duties – enter and print reports on equipment monthly, inventory equipment and supplies annually.
  • Miscellaneous duties – filing, internal system and compliance program audits, archive files, order office supplies, print cost reports for estimators/superintendents, compile state and federal posters, and prepare mailings.
• Perform additional duties as assigned.

Qualifications

High school diploma or equivalent required. Bachelor’s degree in Accountancy, Business Administration, or related field preferred.

Two or more years of accounting with a good understanding of accounting and auditing procedures and techniques preferred.

In addition to the above qualifications, the successful candidate will demonstrate:

Ability to maintain confidentiality of employee and company information;
Proficiency with general computer skills, especially the Microsoft Office Suite;
Organization skills, detail oriented and thorough;
Ability to be a team player;
Excellent communication skills – professional and tactful when communicating with co-workers, clients, subcontractors, architects and engineers on the phone, in person, and electronically;
Strong time management skills, with the ability to multi-task and prioritize in a fast-paced environment; and the following Poettker Construction competencies:
Safety First, Quality Work, Honesty and Integrity, Trustworthy Relationships, Family Oriented, Effective Partnerships, and Fiscal Responsibility.

Compensation Range: $20.00 - $25.00

At Poettker Construction, base salary is one component of a competitive compensation package for employees. Our pay ranges are broad…