Grant Post-Award Accountant

Grant Post-Award Accountant

Salary: $73,752 - $81,127
* Annually

Classification:
Administrative

Reports to:

Chief Financial Officer

This position will remain open for a minimum of seven (7) days. The College reserves the right to close the recruitment at any time after the minimum posting period once a sufficient applicant pool has been established.

The Grant Post-Award Accountant provides specialized accounting, financial oversight, and compliance support for Olympic College's portfolio of grants and externally funded programs. This position ensures the accurate accounting, reconciliation, reporting, and stewardship of grant funds while supporting compliance with federal, state, sponsor, and college requirements from award setup through closeout.

Grant Management

• Analyze, interpret, and provide recommendations to management regarding new and revised federal and state statutes, regulations, grant requirements, and accounting standards impacting grant administration and financial compliance.
• Review grant award agreements, budgets, and terms and conditions to ensure proper financial implementation and compliance with sponsor requirements.
• Prepare and submit grant-related reimbursement requests, financial draws, invoices, and other funding requests in accordance with award terms, sponsor requirements, and applicable regulations.
• Establish and enter grant setup within the college financial system (CTCLink), ensuring accurate chartstring assignments, budget structures, and reporting attributes.
• Reconcile grant transactions to the general ledger on a monthly basis to ensure grant revenues, expenditures, receivables, and liabilities are accurately recorded and reported.
• Prepare and record grant-related journal entries, including accruals, cost transfers, revenue adjustments, indirect cost allocations, and other general ledger transactions.
• Analyze grant expenditures, budget utilization, payroll allocations, and financial activity to identify errors, variances, compliance concerns, and opportunities for corrective action.
• Validate financial and operational data used for grant accounting, reporting, drawdowns, invoicing, and compliance activities.
• Facilitate regular meetings with grant managers and principal investigators to review financial performance, spending trends, available funding, and compliance requirements.
• Coordinate with Budget and Accounting to document, monitor, and reconcile required matching funds, cost-sharing commitments, and program income.

Fiscal Monitoring and Compliance

• Monitor grants for compliance with fiscal, financial, and operational requirements and communicate concerns and recommended corrective actions to management.
• Ensure grant expenditures are allowable, allocable, reasonable, and properly documented in accordance with Uniform Guidance, sponsor regulations, and college policies.
• Perform ongoing account reconciliations between grant records, subsidiary ledgers, payroll systems, and the general ledger to ensure completeness and accuracy.
• Research, investigate, and resolve accounting discrepancies, audit findings, and financial irregularities in a timely manner.
• Work with finance departments to track, monitor, and project grant cash flow throughout the grant performance period.
• Review payroll distributions, time and effort certifications, employee benefit allocations, and indirect cost charges for compliance and accuracy.
• Manage time and effort reporting processes, providing guidance and training to faculty and staff while ensuring compliance with grant budgets and federal requirements.
• Maintain strong internal controls over grant accounting, reporting, and financial management activities.

Financial Reporting, Analysis, and Data Validation

• Prepare, review, and submit quarterly, annual, interim, and final financial reports required by sponsoring agencies and regulatory organizations.
• Generate periodic financial reports, budget-to-actual analyses, cash flow reports, and grant performance summaries for management and stakeholders.
• Compile, analyze, validate, and interpret financial data to support decision-making, grant oversight, audits, and strategic planning.
• Develop financial dashboards, reporting tools, and performance metrics to monitor grant activity and spending trends.
• Review and approve annual disclosures and financial reporting submissions to the State Board for Community and Technical Colleges and other agencies.
• Monitor grant reporting deadlines and ensure all required financial reports, invoices, reimbursement requests, and drawdowns are completed accurately and submitted on time.
• Provide management with regular analyses of grant expenditures, remaining balances, budget projections, and fiscal risks.
• Ensure the accuracy, integrity, and completeness of financial data maintained within college financial systems and grant records.

Policies and Procedures

• Review and interpret federal and state regulations, funding source requirements, accounting standards, and college policies affecting grant…