AR and AP Specialist

Position Title: Accounts Receivable/Accounts Payable Specialist

Department: Finance

Reports to: Controller

Category: Non-Exempt

Hours: 7:00am-5:30pm M-TH (Negotiable)

Pay: $28.50-$34.00 DOE

The AP/AR Specialist's primary responsibilities include accounts payable, accounts receivable, some general ledger work, and various front and back-office tasks, including financial, administrative, and clerical services. SAFE Boats' Finance Department prides itself on accurate, timely financial reporting and has a close-knit, teamwork-oriented culture. The ideal candidate will be self-motivated, trustworthy, deadline-conscious, a strong communicator and should enjoy working in a teamwork environment.

• 100% EMPLOYEE
  -OWNED COMPANY
• FRI/SAT/SUN OFF (FOUR TEN HOUR DAY SHIFTS)
• COMPANY PAID HEALTHCARE
• Up to 20 PAID DAYS OFF PER YEAR

• Receiveandprocessvendorinvoices(matchingpackingslipstoinvoices) andreviewrequisitionsforgoods and services in a timely manner
• Work with purchasing/warehouse to resolve internal discrepancies
• Verifythattransactionscomplywithfinancialpoliciesandprocedures(correctcodingandapproval)
• Enterinvoicesforpayment,andprocessweeklycheckruns
• Preparevendorchecksformailing and file paid invoices as needed
• Identifyanddocumentinvoicessubjecttousetaxforreportingpurposes
• Managevendorfilesincluding
  1099sandW-9s
• Setup new vendors and ensure all necessary vendor documentation is received and current
• Communicatewithvendorsasneeded, and work with vendors to resolve discrepancies in a timely manner
• Processcompanyprovidedemployee Visaand AMEX statements
• Manage the AMEX P-card program in collaboration with Operations

• Manage licensing of company vehicle and vessels
• Perform monthly reconciliations of vendor accounts to the statements

• Setup new customers and ensure all necessary customer information is received and current
• Obtainandmanagecustomerresalecertificates
• Process project related accounts receivable invoices
• Track and manage progress payment invoices related to project accounts receivable
• Submit and track invoices from the various government invoicing websites
• Provide backup for processing daily part sales invoices related to sales of inventory
• Manage customer invoice collections
• Update cash flow spreadsheet with new AR invoices as necessary

• Operatecomputersprogrammedwithaccountingsoftwaretorecord,store,and analyze information
• Check figures,postings,anddocumentsforcorrectentry,mathematical accuracy,andpropercodes
• Complywithfederal,state,andcompany policies,procedures,and regulations
• Participateinprojectaccountingfunctionsandspecialprojectsasassigned
• Assist with year-end audit requests
• Assisttheaccountingteamwiththemonth-endclosingprocess
• Answers the primary incoming phone line, screens and routes calls as appropriate professionally and efficiently
• Greetsvisitorsandapplicantsatfrontwindow (as needed)
• Provides general office support mailing documents, managing postage machine,answering phones,routing calls,andtakingmessagesand(asneeded) ordering supplies

• Strongtimemanagement
• Deadline oriented
• Exceptional interpersonal/communication skills
• Organized
• Analyticalandproblem-solving skills
• Proficientusinga
  10
  
  Key
• Abilitytoworkovertimeasneededisaplus

• Associates or bachelor's degree in accounting or 5+yearsperformingaccountspayable and/or accounts receivable is required(manufacturingexperiencedesirable)
• Ability to self-manage and self-motivate
• Experienceworkinginafast-paced environment
• Provenabilitytobebothfastandaccurate
• ExperienceusingERP accounting software
• Experience using Microsoft Word ,Adobe,email,andtheinternet

• High-level of proficiency using Excel is required

• Position requires use of…