Secretary; Office Automation

Job Title

Clerical and Administrative Support

You will perform clerical work and administrative duties in support of the work of the department head or senior level management.

You will use office automation products and systems such as Microsoft Office products, and travel management systems to accomplish secretarial functions.

You will establish priorities, schedule, reschedule, or refuse appointments without prior approval and must accept or decline invitations to meetings, using initiative and discretion.

You will arrange meetings and appointments that may involve a wide range of agency activities or other agencies beyond the Department Head's immediate organization.

You will receive and screen visitors, phone calls and email from shipyard managers, NAVSEA officials, and military visitors for the Department Head, or other entities.

You will review correspondence or other documents for completeness, clarity of expression, format, adherence to stated departmental and shipyard policy, and grammatical correctness prior to presentation to the Department Head for signature.

You will compile and issue various weekly, monthly, and quarterly reports.

You will make arrangements for conferences, and notify attendees of the date, time, place, and subject matter.

You will input time daily and oversee time and attestation administration to support the department.

You will establish and maintain files in accordance with the Records Management requirements.

You will provide basic supply management (ordering and receipt).

You will perform basic budget tracking (such as expenditures, balances, awards, etc.).

You will use tact, discretion, and knowledge of departmental policies, programs and organization workflow, and communication lines to accomplish liaison duties between the Department Head and their subordinates and other departmental personnel.