Administrative Associate - Routed

Join Our Team as an Administrative Associate 3!

Are you passionate about providing top-notch service and positively impacting your community? We're looking for dedicated individuals to perform a variety of administrative and/or technical support requiring independent judgment and decision-making for a department, program, and/or administrator.

• Starting Pay: $28.70/hr.
• Comprehensive
  
  Health Benefits:
  
  Choose between a PPO or HMO plan to suit your needs.
• Dental and Vision Coverage: Company-paid for you and your dependents for added convenience.
• Paid Time Off: Enjoy a general PTO accrual rate of 6.7693 hours per pay period and paid holidays.
• Insurance Coverage: Life insurance, disability benefits available.

Assists as an administrator by coordinating parts of a process, project, program, and or activity, ensuring a smooth flow of services and operations, which may include reviewing, processing, and maintaining documents/records, tracking, scheduling, and distribution of documents and/or information; provides appropriate follow-up.

Provides information to others regarding assigned programs and operations requiring application of policies, procedures, and regulations; serves as liaison between the department and other employees, departments, and/or the public.

Receives, reviews, researches, and determines disposition of confidential and/or sensitive materials.

Collects data and information from a variety of sources; summarizes and/or analyzes information, creates databases and spreadsheets; prepares or assists in the preparation of technical documents requiring the application of related laws, rules, policies and regulations; creates, revises, updates and maintains electronic and hard copy filing systems and databases; tracks data and deadlines for future action (e.g., employee training, license renewal, reconciling vendor invoices);

analyzes data and includes in reports and presentations.

Composes a variety of correspondence, memos, reports, agendas, and minutes; reviews and checks documents, records, and forms for accuracy, completeness, and conformance with applicable laws, rules, policies, and regulations.

Serves on assigned committees; researches and prepares agendas, information materials, and correspondence in support of selected committees; takes and transcribes minutes; takes dictation.

• Verifying check-in and check-out times: Recording and tracking absences and leave banks and ensuring compliance with Kitsap Transit policies and Collective Bargaining Agreements (CBA).

• Maintaining accurate records: Responsible for keeping detailed records of employee attendance, including time off and related activities. Keeping accurate records of disciplinary actions for compliance and historical look back.
• Generating reports: Generating accurate reports based on attendance data to provide information in support of decision-making by upper management.
• Ensuring compliance: Ensure that all records and reports comply with agency policies, CBAs, and external regulations. Responsible for issuing, and tracking of all standard attendance notices, memos, and warning letters associated with attendance and progressive discipline as determined by agency policies and CBAs.
• Providing support to department managers, human resources and payroll: Assist department managers, HR and payroll to ensure a cohesive approach to attendance, discipline and payroll issues.