Payroll Specialist

Payroll Specialist Accounting & Finance

Our Role:
Want to do meaningful work that has a real impact on our community? Come join our team-oriented, family-friendly organization of over 100 talented public health professionals!

The Position:
The Payroll Specialist is responsible for the performance of technical payroll processing and recordkeeping tasks for the District. Under general supervision, the incumbent prepares, reconciles, and audits payroll in accordance with policies and legal guidelines, provides back-up for other accounting positions as necessary, and performs general accounting clerical tasks as assigned.

Hours:

40 hours per week – 100% FTE, may occasionally be required to work a varied schedule that may include evening and weekend hours.

Status:
Regular - Permanent full-time position

The District offers a comprehensive health benefit plan which includes medical, dental, vision, and life coverages, including several voluntary plan selections through The Standard, Met Life, and Aflac. The District provides medical and dental coverage, contributing percentages of the average medical and dental insurance premium cost for full-time employees as follows:
Employee @ 100%, Employee & Spouse @ 90%, Employee & Child(ren) @ 90%, and Full Family @ 85%. Benefits include generous paid time off and twelve paid holidays per year. Employees participate in the Public Employees Retirement System (PERS), a defined benefit retirement plan managed by the Washington State Department of Retirement Systems and Social Security. Three deferred compensation plans are also offered.

More information about employee benefits can be found on our website at kitsappublichealth.org/careers/benefits.

Note:

Applications will be reviewed upon receipt. Candidates may be invited to interview prior to the closing date.

• Prepares and inputs data into the payroll system based on personnel action forms and employee electronic timesheets for month-end payroll.
• Ensures adherence to federal, state, and local tax regulations and labor laws.
• Reviews employee electronic timecards for accuracy in accordance with the District’s employee manual and other policies related to time and pay. Follows up with employee and/or employee’s manager regarding any time and pay issues.
• Inputs gross wage and benefits data into payroll spreadsheets.
• Prepares payroll distribution reports and reconciles payroll and benefits.
• Addresses employee inquiries regarding pay, tax with holdings, and deductions.
• Responds to benefit provider requests and ensures accurate and timely reporting and payment.
• Maintains accurate and organized payroll records and files in compliance with applicable laws and District policy.
• Maintains confidentiality in communication and workspace.
• Prepares quarterly 941 and other tax reports.
• Generates, prints, and distributes W-2s to employees by established deadlines.
• Performs regular daily accounting duties; provides operational backup to accounting assistants to balance workloads and ensure continuous program coverage as needed.
• Supports team members in accomplishing program and District goals and objectives.

• Accurately completes and submits electronic timecards on a weekly basis.
• Maintains accurate and organized records, databases, systems, and files.
• Prioritizes and plans own work activities. Uses work time and resources effectively.
• Prepares a variety of letters, memos, forms, reports, and other documents; operates computers utilizing various software applications to produce materials with clearly organized thoughts using proper sentence construction, punctuation, and grammar.
• Responds to public health emergencies as required by the District.
• Participates in quality improvement efforts.
• Serves as a resource person for staff in their area of expertise.
• Demonstrates cultural humility and embeds health equity into all aspects of assigned work and interactions.
• Works both independently and within a collaborative team-oriented environment; contributes openly, disagrees respectfully, understands the ideas of others, listens well, and works for consensus.
• Models an organizational culture rooted in respect, transparency, and collaboration, utilizing data-informed management to drive continuous improvement.
• Establishes and maintains cooperative, effective working relationships with other District employees and the public using principles of good customer service.
• Participates in and contributes to staff meetings, ad hoc committees, special activities, and assignments.
• Reports for scheduled work with regular, reliable, and punctual attendance.
• Performs other duties as assigned.

• Work is performed primarily indoors in an office environment.
• Requires the ability to communicate with others orally, face to face and by telephone.
• Requires manual and finger dexterity and hand-eye-arm coordination to write and to operate computers and a variety of general office equipment.…